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General responsibilities: Analyse the information received by the Country Office (Finance and Administration), prepare management indicators to help Country Coordination determine and pilot ACTED’s projects, responsible for ACTED recruitment and administrative follow up of HR activities.

Responsibilities

1. Finance

1) Cost Analysis:

• • ACTED Libya’s monthly running cost;
  • ACTED Libya’s monthly communication cost;
  • Presentation of the cost analysis to Country Coordination for the decision making on control of costs;

2) Resources Allocation:

• • Follow up of ACTED’s resources allocation on projects with the area;
  • Cross-check of allocations with other department;
  • Presentation of the resources allocation to CFM and Country Coordination for the ad hoc decision making.

3) Links with other departments

• • Ensure that Logistics/Human Resources procedures are respected (Procurement, Contract Follow Up, Payroll…)
  • Reinforce links with these departments and create transversal follow up tools

4) Funding Structure:

• • Analysis of ACTED resources to be funded on new proposals;

1. Human Resources

1) Recruitment

• Prepare all administrative letters related to administrative Human resources
• Ensure a proper follow up on recruitment files and compliance with internal recruitment rules
• Review recruitment requests sent by administrators in coordination with Country management and Finance
• Draft job descriptions and vacancy announcements following indications given by area coordination and ACTED’s internal standards.
• Evaluate candidate’s credentials (short listing) when requested.
• Conduct interviews when requested by hierarchical management
• Review and/or prepare panel’s recommendations on the selection of candidates

2) Administrative follow up of HR activities

• Ensure a proper follow up on administrative files and compliance with internal process
• Provide support and responses to inquiries related to the interpretations of staff rules and operational policies.
• Consolidate HR data on a monthly basis
• Bring support and follow up the in area travels for all staff on a monthly basis
• Ensure that all internal process, regulation, are available for all ACTED staff

3) Linkage with the other departments

• Prepare all administrative letters.

• Ensure good sharing of information with capital and Finance managers in related work fields, such as staff allocation, staff budgeting, etc.

EXPERIENCE / EDUCATION: 
– Bachelor

– Knowledge of the Microsoft Office Package (Excel, Word, Powerpoint)

– Previous INGO experience highly desirable

LANGUAGES: 
French / English / Arabic

REQUIRED SKILLS
– Ability to work under pressure alone and as part of a team

– A strong sense of integrity

– Attention to detail