(Offre en anglais) The United States Institute of Peace recrute un Training & Outreach Specialist Retour vers les opportunités

THE ORGANIZATION 

The United States Institute of Peace is an independent national institute, founded by Congress and dedicated to the proposition that a world without violent conflict is possible, practical, and essential for U.S. and global security. USIP pursues this vision on the ground in conflict zones, working with local partners to prevent conflicts from turning to bloodshed and to end it when they do. The Institute provides training, analysis, and other resources to people, organizations, and governments working to build peace.

To learn more about USIP programs, go to www.usip.org

USIP VALUES

These are the values we expect each USIP staff to live up to in their work and in their interactions with their colleagues.

• Commitment
• Respect
• Teamwork
• Accountability
• Openness

MAJOR DUTIES & RESPONSIBILITIES

Overall, the Training & Outreach Specialist will:

• USIP Training Program:
  • Contribute to USIP Training  Program (TP) strategy development;
  • Assess (market research) and recommend a list of TP products relevant to the MENA region;
  • Work closely with relevant HQ Staff and Instructors to develop and execute the TP courses’ catalogue and other products;
  • Send out invitations for trainings/events and follows-up on attendance and registration;
  • Coordinate logistics for training courses/events with the support of the Administrative team, including, but not limited to: travel, accommodations, translation, transportation;
  • Prepare all materials, supplies, and ensure venue and equipment are prepared, in coordination with relevant HQ Staff, Trainers, and Administrative team;
  • Act as Point of Contact for Participants, Trainers, and Staff;
  • Maintain database of participants;
  • Maintain database of Trainers, Subject Matter Experts, and relevant Consultants;
  • Manage budget and financial transactions for training courses;
  • Collaborate with Staff and the Tunis-based Program Development Specialist to design a robust monitoring and evaluation mechanism for TP courses;
  • Document and share best practices for training courses in the Middle East and North Africa regions;
  • Support program-related blogs, essays, and reports;
• Egypt Youth Project:
  • Support the implementation of the Egypt youth project in Egypt, with the program team in Tunis;
  • Liaise and support communications with project stakeholders and implementing partners in Egypt and Washington, D.C.;
  • Support the development of content for online courses, in close coordination with USIP’s relevant HQ staff and Egyptian implementing partners (e.g. reviewing language supplementary resources, facilitating translation);
  • Support the drafting and review of curriculum and agendas for workshops and meetings, both online and in-person;
  • Monitor and engage in online discussion forums with Egyptian youth;
  • Update program databases and documents as necessary to ensure the knowledge management of USIP’s programs;
  • Support the project’s monitoring and evaluation processes as needed;
  • Help with drafting and editing of monthly, quarterly, and annual reports for both internal and external project stakeholders;
  • Make appointments, attend meetings, and take notes as needed.
  • Maintain contract management and execution processes (e.g., requisitions, invoice and expense processing, and payment monitoring);
  • Work with Finance teams in Tunis and Washington, D.C. to generate routine budget and financial reports to help monitor program budget;
  • Help reconcile the budget of program by inputting transactions correctly, obligating funds, processing travel vouchers and reimbursements, and tracking the budget using financial software;
  • Provide contract management support activities, including drafting the initial contract proposal language, completing the USIP contract template, processing invoices, and monitoring payment of contractor services;
  • Complete administrative travel processes for domestic and international travel (e.g., travel authorizations, advances, cash request, vouchers and reimbursements).
  • Coordinate logistical arrangements for Tunis-based project events, including reserving rooms, developing invitations, monitoring RSVPs, ordering food and supplies, arranging room set-up, and serving as the main point-of-contact for attendees;
  • Liaise with implementing partners on logistical arrangements for project events outside of Tunis;
  • Coordinate domestic and international travel and overnight accommodations for event participants and USIP staff;
  • Support the Regional Security Coordinator with local security updates, and maintain a high level of security awareness at all times; and
  • Perform other duties as needed

POST CONDITIONS

• Working hours: Full time (40 hours/week)
• Location: Tunis
• Salary: Compensation is commensurate with qualifications and experience
• Starting date: 15 November 2018

All USIP contract and employee positions are contingent upon the favorable completion of a suitability background investigation.