Internal / External Vacancy Announcement

                                                                                                                       N°TUN/004/2018

• Title of poste – Admin/Supply Associate (G6)
• Duty Station – Tunis, Tunisia
• Duration: initially Six months
• Annual salary estimation: 26,000.00 TND
• Closing date: 12 June 2018

Organizational context

The Admin/ Supply Associate will function under the direct supervision of the Assistant Admin/Finance Officer. The incumbent may supervise some support staff in which case Managerial competencies M001 and M002 (under 2.3 below) are applicable and should be selected by the staff member and manager in the context of Performance Appraisal Management (e-PAD). S/he keeps frequent contacts with staff at various levels in the office and occasionally with staff at the same level in other duty stations and/or Headquarters. The incumbent maintains regular contact on a working level on routine issues with other Units, Sections, Divisions at Headquarters, and UNHCR field offices, UN agencies, NGOs, commercial contractors/local suppliers in the area to facilitate procurement activities

Accountability

• The Office has sufficient administrative support in the areas of finance, administrative and human resources as well as up to date and accurate data and records in MSRP and other systems
• UNHCR delivers timely and quality goods and services to persons of concern in compliance with supply chain rules and procedures.
• The Office has adequate services and supplies to deliver its operations.
• UNHCR Office premises provide a healthy, safe and respectful working environment.

Responsibilities

• Perform personnel work including interpretation and processing of entitlement, issuance of contracts and maintenance of
  various personnel records and files.
• Assist and support on HR matters.
•  Manage UNHCR fleet, ensure drivers work schedule are prepared and monitor request for change.
•  Undertake necessary arrangement and actions for workshop organisation: liaising with both organisers and hotels.
• Arrange for and/or attend meetings on day-to-day administrative matters, participate in discussions of new or revised
  procedures and practices, interpret and assess the impact of changes and make recommendations for follow-up action.
• Assist in the preparation of office budgets applicable to staff and servicing costs and maintain necessary budgetary control
  records.
• Initiate correspondence, reports, evaluations and justifications, as required, on general administrative or specialized tasks
  which may be of a confidential nature within the assigned area of responsibility.
•  Ensure the office premises and equipment ae well-kept and arrange for their repairs and assistance.
• Perform procurement activities are carried out in compliance with rules and regulations.
• Draft and dispatch quotation requests and/or tenders, in consultation with the requesting units.
• Assist in the evaluation of offers and draft bid-tabulations.
• Prepare and review proposals for award of contracts to the Committee on Contracts.
•  Prepare Purchase Orders and send confirmations, requests for inspection and other correspondence.
• Monitor the manufacture/transport of ordered goods to ensure timely delivery.
•  Establish contractual documents.
•  Support the Assistant Admin/Finance Officer to ensure that vendor management and contract management/administration
  related activities are coordinated and completed.
•  Perform other duties as required.