(Offre en anglais) UNFPA Libye recrute un(e) Finance/Admin Associate عودة إلى الفرص

Official Job Title: Finance/Admin Associate Duty Station: Libya CO

Grade (Classified): GS-7

Post Number: Temporary Appointment

Post Type: Non-Rotational

Date: March 2016

Organizational Location

Under the guidance and supervision of UNFPA Country Director, the Finance/Admin Associate provides functional leadership in Finance and ensures effective functioning of financial operations and systems in support of the Programme and office management. S/he is expected to provide guidance to the finance Associates in the sub-offices.

Job Purpose

S/he delivers quality services in Financial Management to internal and external clients mastering all relevant rules, guidelines, processes and procedures. S/he takes a client-oriented results-focused approach to interpreting the rules, procedures and guidelines in service of the country Programme, providing support and guidance to the Country Office and UNFPA supported projects. S/he works closely with Programme and Project staff providing financial monitoring and analysis of projects and advising managers on expenditure trends and implementation rates.

Major Activities/Expected Results

• Supports the monitoring of Programme financial performance for all core and non-core resources by providing necessary financial information and analysis, including implementation rate against indicators/results. Detects potential over-under expenditure problems and works with programme staff and output managers to ensure that these are addressed.
• Develops tools and mechanisms for effective monitoring of Programme and project budgets, coordinates compilation of financial data and provides accurate and up-dated financial information to HQ on a continuous basis.
• Integrates financial policies and procedures particularly relating to NEX and provides guidance and training to staff and project managers. Strives to identify ways in which Programme financial needs can be met within existing policies.
• Monitors Institutional Budget & ensures financial transactions are in accordance with UNFPA financial rules & procedures
• Ensures the effective financial recording and reporting system, internal control and audit follow-up and processes financial transactions in and accurate and timely way. Proposes procedures to improve internal controls and efficiency and responds to audit issues.
• In consultation with Country Director and Unit Heads, follows up on Funding Authorization and Certificate of Expenditures (FACE) and ensure that FACEs are received timely from IP’s and recorded.
• Monitors the dashboard to ensure that any items requiring corrections are worked on on a timely basis and serves as the focal point for completion of integrated accountability checklist.
• Provide logistical and technical support to the Programme implementation to the Implementing partners in the areas of Programme Financial Management.
• Takes charge of the payment processes, ensuring adequate review and filing of supporting documents
• Reviews and monitors charges for common services and cost recovery taking into account maximum cost efficiency and represents UNFPA’s interest in related negotiations and agreements.
• Assists in the formulation of Programme/project budget in determining expenditure levels.
• Provide support and reviews to quality services in administration, procurement, communication and management of office equipment & infrastructure to internal & external clients mastering all relevant rules, guidelines, processes & procedures.
• Establishes and maintains contact with counterparts in Government for compliance with guidelines in the submission of financial reports as well as counterparts in the UNDP on Atlas framework.
• Assist in coordination the Conduct of NEX audits and facilitate the development and implementation of follow-up actions.
• Undertake any other assignments as may be required by the Representative and Country Director

Job Requirements

• Education:
  • Completed Secondary Level Education required. First level university degree desirable.
• Knowledge and Experience:
  • Seven years of relevant experience in administration, finance or office management.
  • Proficiency in current office software applications and corporate IT systems.
• Values:
  • Exemplifying integrity
  • Demonstrating commitment to UNFPA and the UN system
  • Embracing cultural diversity
  • Embracing change
• Core Competencies:
  • Achieving results
  • Being accountable
  • Developing and applying professional expertise/ business acumen
  • Thinking analytically and strategically
  • Working in teams/ managing ourselves and our relationships
  • Communicating for impact
• Managerial Competencies:
  • Providing strategic focus
  • Engaging internal/external partners and stakeholders
  • Leading, developing and empowering people/ creating a culture of performance
  • Making decisions and exercising judgment
• Functional Skill Set:
  • Providing logistical support
  • Managing data
  • Managing documents, correspondence and reports
  • Managing information and work flow
  • Planning, organizing and multitasking
  • Supporting financial data analysis
• Languages:
  • Fluency in English and Arabic is required.