(Offre en anglais) UN-Habitat recrute un(e) “Finance Associate” Retour vers les opportunités

Post Title : Finance Associate

Issue Date : 14/10/ 2019

Deadline : 26/10/ 2019

Type of Contract : FT

Level : G7

Position : 01

Duration : One year With possibility of extension

Location : UN-Habitat Sub-Regional Office for the Maghreb Tunis-Tunisia

Background 

The United Nations Human Settlements Programme (UN-Habitat) is mandated by the United Nations General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all, support the implementation of the Sustainable Development Goals as well as facilitate the implementation of the World New Urban Agenda.

The United Nations Human Settlements Programme (UN-Habitat) is the UN organization mandated to promote environmentally and socially sustainable human settlements and adequate housing for all. The Sustainable Development Goal 11 aims to “make cities safe, resilient and sustainable” and the New Urban Agenda, the outcome of the Third UN Conference on Human Settlements, Habitat III (Oct 2016) seeks to maximize the potential of urbanization as a force for sustainable development. UN-Habitat is thus concerned with the sustainable development of cities and urban communities and provides support in urban policy and spatial planning at different levels (national, regional and local), reconstruction and housing, rehabilitation of infrastructure, and the promotion of equitable land rights and tenure security.

UN Habitat sub-regional office for the Maghreb promotes and implements policies, programs and operational projects in four countries of the region; Algeria, Libya, Morocco and Tunisia..It is managed by internationally and locally employed staff led by the Head of the Sub regional Office for the Maghreb.
The successful candidate will be working under the direct supervision of the Head of the Sub regional Office for the Maghreb. (S) he will be a member of the Operations Team reporting to the PMO responsible for the countries of the Maghreb.

The Administrative Associate position is based in Tunis (Tunisia). Within delegated authority, (s)he will be responsible for the following duties:

Tasks and Responsibilities

• Assist in project administration and maintain up-to-date and accurate financial records of all disbursements and receipts related to the projects, and use these records as the basis for preparing quarterly and annual financial reports for submission to Donor, Government etc;
• Monitor budget implementation/expenditures and recommend reallocation of funds as necessary;
• Participate in preparing the programme budget, budget revisions and financial transactions in UMOJA;
• Prepare periodically commitments and disbursement reports;
• Assist managers in the elaboration of resource requirements/ cost estimates and budget proposals for budget submissions;
• Review on a monthly basis the SCA’s reports from UNON in relation to UNDP payments for accuracy in relation to the amount and the financial transaction number;
• Check the accuracy and process the payments including those related to UNDP bills and keep records in this regard;
• Create the new projects and sub-projects in UMOJA;
• Monitor the Petty cash usage according to the applied rules and regulations and ensure that the expenditure reports are accurate and submitted in a timely manner for replenishment;
• As required, prepare funds authorization requests FAF to UNDP, as appropriate;
• Co-ordinate with other finance and budget staff on related issues during preparation of budget and financial reports;
• Prepare requisitions for goods and services ensuring that correct objects of expenditure have been charged, and (b) availability of funds;
• Maintain electronic and paper filing of relevant administrative and financial information;
• Supervise logistics matters such as programme assets, office building maintenance, stationary and supplies, transport services, including schedule for use of vehicles, reviews report on use of petrol, mileage, driver overtime records, and maintenance services;
• Provide operational support in running all ongoing project activities of the office including organisation and coordination of training events, meetings, conference…;
• Facilitate the preparation and creation of travel requests of staff, consultants, and participants at activities organised by the Office, including submission and follow-up with the PMO for approval.

UN Core Values and Competencies 

Professionalism: Knowledge of, ad ability to apply financial rules, reguations and procedures in the UN enviornment. Kowledge; skills and ability to extract, interpret, anayse and format data accross the full range of financ e adn budget functibs, inckuding programme development and database management. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.