Tunisia & Libia Procurement & Logistics Manager  -WeWorld Retour vers les opportunités

JOB DESCRIPTION TUNISIA & LIBYA PROCUREMENT & LOGISTICS MANAGER 

Position: Tunisia & Libia Procurement & Logistics Manager  

Duty station: WeWorld Coordination office in Tunis, with field mission in Tunisia and Libia.  Responsible for: Logistic / Supply Chain Management of the Mission to ensure the efficient functioning of  the department including Procurement, Fleet, Asset and Equipment Management, Warehouse Equipment  and Premises Management, archiving and reporting. 

Contract: CDI with probation period 

MAIN TASKS AND RESPONSIBILITIES  

General Responsibilities 

• Ensures strict adherence to WeWorld and Donors’ procurement procedures and guidelines.
•  Reviews the Global Manuals and Guidelines to ensure their relevance within the country context.
•  Ensures active participation and contribution of the logistics team throughout the supply chain and  project cycle, aiming for high quality and efficiency in implementation. 
• Supports and enhances the capacity of the logistics team through tailored training plans and follow ups to enhance their procurement and logistics capabilities. 
• Ensures adequate staffing levels for the logistics team across all three bases based on operational  requirements. 
• Ensures periodic training of the logistics team on the Code of Ethics and Conduct and other essential  policies, with a focus on procurement activities. 
• Facilitates efficient coordination of logistics information at the mission level through effective  systems (meetings, reports, procurement, and budget tracking). 
• Promotes proactive collaboration between program, logistics and administrative teams, facilitating  swift coordination and planning. 
• Strengthens the organization’s presence in the Country to foster collaboration with stakeholders  such as technical working groups, partners forums, authorities, communities, and vendors. • Collaborates closely with partner agencies, government, and other relevant stakeholders to identify  and capitalize on common service opportunities within the country. 

Procurement 

• Oversees and provides support for the implementation of Procurement Procedures, aligning with  WeWorld Global Procurement Manual and Donor Guidelines, from initial planning to completion.
• Takes direct responsibility for managing high-value procurement processes, stepping in to address  any gaps or specific requirements as needed. 
• Implements a structured Contract Management framework throughout the project cycle, with  particular emphasis on closely monitoring complex contracts. 
• Ensures that procurement documents and records are archived and organized according to  Archiving Guidelines, facilitating efficient organization and compliance for audits and reviews. • Develops Performance Management protocols for assessing both new and existing vendors,  systematically recording pertinent information. 
• Devises a tailored Procurement strategy aimed at ensuring the attainment of high-quality  procurement processes and outputs. 
• Proactively forecasts upcoming launches and status updates to effectively balance the Procurement  workload in alignment with project objectives and timelines. 

Fleet Management  

• Oversees the optimization of the fleet’s performance. 
• Ensures adherence to standard vehicle management procedures.
• Supervises the overall monitoring of mission vehicles and related reports, including consumption  checks and maintenance scheduling. 
• Conducts periodic spot checks 
• Provides training on log sheet filling and follow up to drivers and/or staff allowed to drive WeWorld  vehicles 

Asset/ Equipment Management 

• Ensures compliance with standard procedures and oversees the implementation of specific  controls and checks. 
• Manages and tracks mission equipment effectively, including maintaining the asset/equipment  management database, coding, distribution, and handover processes. 
• Conducts regular inventories and integrates the findings into the mission’s procurement strategy. 

Warehouse and Premise Management 

• Oversees and assists the logistics staff in both countries in maintaining adequate supplies and  equipment for the office, ensuring all items are well maintained. 
• Oversee and assist the logistics team in maintaining necessary supplies and equipment for the  international staff guest houses, ensuring they are well maintained. 
• Provides advice and guidance on warehouse management matters and conduct on-the-job training  sessions for warehouse management. 

Reporting 

• Gathers all available logistics information within the mission and compiles a consolidated monthly  report. 
• Evaluates the quality of intra- and inter-departmental logistics reporting for accuracy, timeliness,  and effectiveness, supporting the logistics coordinator in establishing an efficient reporting  structure. 
• Prepares a database of supplies/service providers and drafts a resource map for current projects.
•  Oversees the creation and updating of the Projects Procurement Plan in collaboration with the PMs
•  Inputs procurement data for interim and final procurement reports in accordance with donor  requirements. 

Bases opening 

• Formulates a detailed plan for establishing new bases within the countries to be submitted to  Country Representative and National coordinator (in Libya only).  
• Oversees the assessment of necessary supplies and equipment for the bases to support operational  activities. 
• Take the lead in evaluating and implementing safety and security standards for new premises in  coordination with the security focal person. 
• Manage the procurement and logistics structure for the new base in collaboration with the Country  Finance Manager, the Country Representative the HQ Procurement and Logistics functions and the  National Coordinator (in Libya only), which includes defining job descriptions (JDs), assisting in  recruitment, and facilitating the capacity building of new staff. 

Emergency response  

• Collaborates with the Project focal points to develop an Emergency Response plan for procurement  and logistics activities, providing support throughout. 
• Conducts market assessments to expand the vendor database, enhancing procurement efficiency  and effectiveness for emergency response.
• Engages extensively with clusters, working groups within the sector, and government authorities to  stay informed about current regulations and facilitate resource-sharing among various  stakeholders. 

Job specifications 

ESSENTIAL REQUIREMENTS 

Qualifications and Knowledge 

• Master or equivalent work experience in Logistics / Procurement / Engineering / Business  Administration. 
• Fluency in French and English is essential. 

Professional experience 

• At least 3 years in humanitarian Logistics with 2 years in similar positions in a comparable context.
•  NGO or INGO procurement compliance experience in comparable context. 
• Strategic Planning experience with strong analytical skills. 
• Representation experience with institutions and participation in coordination meetings.
• Extensive experience in logistics and/or security management and procedures. 

Skills and Abilities 

• Leadership, planning, organization, and teamwork skills. 
• Proactive and dynamic attitude. 
• Ability to adapt and work under constraint, under pressure and in complex and multicultural contexts. • Interpersonal skills and intercultural approach. 
• Good listening and communication skills. 
• Good negotiation and conflict resolution skills. 
• Strong commitment to the Mission of WeWorld, genuine interest for international cooperation  development topics. 
• Demonstrates integrity with regards to NGO values and ethical standards. 
• Displays cultural, gender, religion, nationality and age sensitivity and adaptability. 
• Treats all people fairly without favouritism. 

DESIRABLE REQUIREMENTS 

• Experience in large works contracts would be considered an asset. 
• Previous working experience in Libya 
• Previous working experience with projects funded by the Italian Cooperation are strongly desirable 

HOW TO APPLY 

To apply please send a CV and a cover letter in English at the following email Tn.selection@weworld.it .  Deadline for application is 13/04/2026 COB