Under the overall guidance of the IOM Tunisia Chief of Mission and and the direct supervision of the Regular Pathways Project Manager and National Project Officer, and working closely with teams and other relevant colleagues in the Mission and/or in Regional Offices, the incumbent, based in Tunis, will provide necessary support in the implementation of program activities in Tunisia.

The Intern will undertake the following tasks:

• Fulfill internal administrative formalities including and follow-up on documents (e.g. requests for payments, TDY documents, etc.) and correspondence for the signature of the Project Manager, and liaise with IOM staff as needed;
• Assist colleagues in the organization of events, workshops, coordination meetings with local partners, such as drafting invitations, coordinate schedules and follow up with other needed arrangements;
• Support with updating of partners’ contacts and lists;
• Support in the drafting and lay-out of project-related communication material, including reports, briefing notes, graphic, articles and statistical summaries, etc.;
• Contribute to the smooth daily running of all administrative functions in a timely fashion, and in accordance with IOM’s regulations and procedures;
• Support in creating and maintaining a proper documentation and systematic tracking and filing systems of administrative documents including the maintenance of the classification system (Hard/Soft copies) and databases of the relevant documents;
• Support in administrative tasks linked to the implementation of the project and of the activities of the mission;
• Translate project related documents, as needed (French, English, Arabic);
• Assist in creating and maintaining a proper documentation and systematic tracking and filing systems of administrative documents including the maintenance of the classification system (Hard/Soft copies) and databases of the relevant documents;
• Verify invoices, supporting documentation and ascertain that the equipment, supplies or services they refer to were duly received or provided before proceeding with payment request;
• Participating in the preparation of meetings and attending selected meetings, drafting minutes;
• Maintain and ensure the confidentiality and integrity of all related information on the project, especially data regarding applicants and selected beneficiaries of the project;
• Perform such other duties as may be assigned.

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.