(offre en anglais) Le projet Tadaeem recrute un(e) “Records Coordinator” عودة إلى الفرص

Background

Tunisia Accountability, Decentralization and Effective Municipalities (TADAEEM) is a USAID program implemented by Deloitte Consulting, which aims to help the Government of Tunisia decentralize governance to the institutions closest to its citizenry and continue to strengthen its nascent democracy. Deloitte, alongside a team of partners, will work to enhance citizen participation in the process of governance as well as the government’s capacity to deliver the services that citizens prioritize. The project works in 11 governorates, 31 adjacent municipalities, and with the central government in Tunis to ultimately strengthen the ecosystem of stakeholders and institutions across the country.

Job Summary

The Records Coordinator will organize and maintain project administrative records. This position will receive, examine and ensure documentation is complete, accurate and in compliance with company guidelines. He or she will develop and maintain a record filing system, scan and archive records online, secure approval signatures on documents, and retrieve original and electronic records for management review. This position includes data entry, records filing and retrieval, and validating information to ensure accuracy. The position will be based in Tunis.

Specific Tasks

• Receives mail, internal documents, and/or external documents; examine documents for completeness, accuracy and conformity to specified requirements
• Contacts external and internal individuals to obtain missing or inaccurate information until records are thorough and complete
• Keeps track of all incoming and outgoing documents including billings/invoices, statement of accounts, letters, approval forms, etc. and ensures that these are properly stamped/labeled, scanned electronically, archived and/or routed to appropriate recipients
• Performs general filing and review of completeness of documents and data prior to filing
• Maintains electronic and hard copy filings to include but not limited to procurement files, finance and accounting records, consultants and local staff documents and reports
• Creates and maintains records tracking database to log all incoming documents
• Assists in providing administrative support to the Finance and Operations teams as needed
• Performs other duties as assigned by supervisor or project leadership

Reporting Relationship

The Records Coordinator will report to the Director of Finance and Operations.