[Offre en anglais] TADAEEM project recrute Regional Administrative Assistant – Kairouen عودة إلى الفرص

Background

TADAEEM project is implementing USAID’s Tunisia Accountability, Decentralization and Effective Municipalities. This 4-year governance project aims to help the Government of Tunisia decentralize governance to the institutions closest to its citizenry and continue to strengthen its nascent democracy. The project, alongside a team of subcontractors, will work to enhance citizen participation in the process of governance as well as the government’s capacity to deliver the services that citizens prioritize. The project team will work in 10 provinces, 30 adjacent municipalities, and with the central government in Tunis to ultimately strengthen the ecosystem of stakeholders and institutions across the country. Outside of Tunis, the project will hold 4 regional offices. The project seeks to recruit an administrative assistant for each of these offices.

Objectives

The Administrative Assistantwill oversee TADAEEM regional officeoperations with specific attention to the following areas of operation:

Specific Tasks and Duties

Operations

• Coordinate administrative tasks and operational activities including development and execution of project-supported specific events/initiatives
• Oversee project inventory, event planning, vendor relations and assist project procurement activities.
• Maintain records, prepare reports and correspondence relative to the work.
• Assist the Accounting and Finance Team to track local staff compliance with time and expense policies and procedures ensuring timely and accurate time and expense submissions.
• Ensure HR policies are followed within the office by all staff
• Assist the Finance Director in maintainingadmin. files for all national staff including but not limited to emergency information, employment agreement, leave approvals, and signed policy agreements;
• Negotiate agreements and manage project’s relations with hotels, travel agencies, car rentals, and such activities.
• Performs related work as assigned

Knowledge Management

• Knowledge of the principles of office management including organization, work flow, forms, supplies, equipment, and procedures relating to filing, record keeping, correspondence, mail, procurement, stock keeping, and duplicating.
• Ability to communicate effectively.
• Ability to maintain favorable public relations.
• Ability to take initiative and make decisions

Level of Effort and Timeline

This position is full-time.

Reporting Requirements

The Administrative Assistantwill report directly to the Regional Office Manager and Tunis-based Deputy Chief of Party.