(Offre en anglais) Le projet Tadaeem recrute un(e) “Administrative Assistant” عودة إلى الفرص

Background

The Tunisia Accountability, Decentralization and Effective Municipalities (TADAEEM) is a project funded by the United States Agency for International Development (USAID). This 4-year governance project aims to help the Government of Tunisia decentralize governance to the institutions closest to its citizenry and continue to strengthen its nascent democracy. The project, alongside a team of subcontractors, will work to enhance citizen participation in the process of governance as well as the government’s capacity to deliver the services that citizens prioritize. The project team will work in 11 governorats, 31 adjacent municipalities, and with the central government in Tunis to ultimately strengthen the ecosystem of stakeholders and institutions across the country. Outside of Tunis, the project will hold 4 regional offices. The project seeks to recruit an administrative assistant for each of these offices.

Objectives

The Administrative Assistant will oversee TADAEEM office operations with specific attention to the following areas of operation:

Specific Tasks and Duties

 Operations

• Manage daily calls into office and receive visitors to office;
• Organize accommodation (hotel and transport) for staff and international consultants;
• Assist with admin-related requests for project staff;
• Coordinate administrative tasks and operational activities including development and execution of project-supported specific events/initiatives;
• Oversee project non-expendable property inventory, event planning, vendor relations and assist project procurement activities;
• Maintain asset logs and inventory;
• Assist with workshop, conferences and training coordination needs
• Maintain records, prepare reports and presentations and correspondence relative to the work;
• Negotiate agreements and manage project’s relations with hotels, travel agencies, car rentals, and such activities;
• Maintain compliance with TADAEEM, Deloitte and USAID IT policies;
• Troubleshoot hardware issues and follow-up warranty agreements;
• Configure and maintain all office shared IT equipment including but not limited to laptops, printers, scanners, copiers, server, back-up, and wireless connections; and
• Performs related work as assigned

Record Retention and Organization

• Work with the various teams (Operations, Procurement and Knowledge Management) on organizing project files and retaining proper documentation
• Develop an efficient filing system (electronic and hard copy) that would be easy to follow and locate records as needed

Reporting Requirements

The Administrative Assistant will report directly to the Operations Manager, Director of Finance and Operations and Deputy Chief of Party (as needed).