Supply Chain Manager-DRC Retour vers les opportunités

Danish Refugee Council, one of the world’s leading humanitarian NGOs, is currently looking for a highly qualified Supply Chain Manager.

About the job

This role has a country focus on supporting Algeria, Libya, and Tunisia operations and ensuring compliance with DRC procedures and guidelines in the Logistics and procurement department within the country. The role contributes to developing country strategies translated into action plans and day-to-day tasks. The role provides support and/or technical guidance to country operations while overseeing country activities. Your main duties and responsibilities will be:

Overall Responsibility:

• Responsible for the effective implementation of logistics/procurement systems and functions within the geographical area of responsibility with a particular focus on compliance with the Operations Handbook
• Support logistics/procurement staff and functions in all DRC offices

People Management

• Lead and manage the logistics and procurement team (including people planning, performance, well-being, and development)

Procurement Co-ordination

• Manage the entire process of planning procurement and supply chain activities, ensuring cost and time-efficient delivery of services in compliance with DRC and Donors regulations.
• Being the Local Partner Focal point, for all procurement related matters
• Collaborate with Program staff, Area Managers and Supply Chain teams in field for proper procurement planning in project design and implementation stages. Ensure that procurement plans are prepared, monitored and updated at Country and field office levels
• Conduct regular visits to each procurement office to assess and support compliance and implementation of Operation Handbook volume on Procurement Management (including all updated policies on DRC intranet) across all field offices
• Review ITB (Restricted, National and International) documentation before advertising or inviting suppliers
• Provide support to field sites to manage the tendering process (TOC report, technical analysis and contract award).
• Compile monthly reports received from field offices to provide country procurement reports to relevant managers
• Organize procurement trainings for non-logistics staff and small-scale refresher trainings (if/when needed) for procurement staff.
• Plan and organize regular logistics training with relevant participants (logistics, program, Human Resources and finance) to ensure agreed and uniform systems to be implemented
• Ensure that all procurement documents are properly stored and archived to provide an appropriate audit trail for any internal and external audits.
• Conduct market surveys in key categories to ensure that DRC is receiving best value for money.
• Verify the Self-compliance checks for all FO’s are verified prior submission

Fleet and Fuel management

• Ensure compliance and implementation of Operations Handbook across all field offices
• Provide monthly comprehensive country reports on fleet management (costs) to SMT
• Advise on Fleet utilization and right sizing of fleet requirements as per program needs
• Ensure proper management and follow-up of fuel consumption for vehicles and generators

Asset Management

• Ensure compliance and implementation of Operations Handbook across all field offices.
• Provide monthly comprehensive country reports on Inventory/Assets to SMT
• Implement any available tools to improve the inventory management
• Provide guidance in disposal methods for unused or expired Asset with prior Donor/DRC Country director approval

Warehouse Management

• Ensure compliance and implementation of Operations Handbook across all field offices.
• Provide monthly comprehensive country report on warehouse inventory to SMT (list and stock value in hand)
• Provide guidance in disposal methods for unused or expired commodities with prior donor/DRC Country Director approval

DRC Dynamics ERP System

• Ensure proper application of ERP supply chain processes in the region
• Apply reports and data analytics from ERP supply chain system to improve supply chain performance

Accountability

• Accountable to ensure that all Supply Chain activities are conducted in accordance with the DRC’s Operations Handbook
• Responsible to ensure that recommendations for improvements related to the Supply Chain Components (e.g., from audits) are implemented in a timely manner
• Responsible to ensure that all allegations of breaches of the Code of Conduct by staff in the Supply Chain teams of Iraq are reported and with the support of the Head of Support Services and Security Focal Point, investigated and concluded swiftly.
• Accountable for achieving DRC’s strategic goals and objectives within the area of responsibility
• Accountable for making significant decisions on what the unit does: its purpose, functions and role, and for making commitments and decisions that require the expenditure of significant unit resources.
• Accountable for people management of direct reports, generally at least 3 employees. This includes hiring & firing, objective setting, probation, performance appraisal, development of staff, managing performance, including poor performance, etc.
• Accountable for making sound decisions based on DRC policies, MOPs, standards, and the advice of technical experts in DRC

The responsibilities listed in the Job Description are not exhaustive and may be readjusted according to operational needs but will remain in line with the overall purpose of the role.

About you

To be successful in this role we expect you to have a minimum of 5 years of experience in humanitarian logistics management within the field of supply chain management, fleet management, asset management, and distribution support. Moreover, we also expect the following:

Required

• At least 3 years’ experience with people management in the humanitarian sector, especially in international organizations.
• Knowledge and experience of dealing with service providers and contractors’ management
• Excellent computer skills in MS Word & Excel, as well as experience working with an ERP system
• Experience with standard procurement procedures and documentation.
• Experience with construction and site project management
• Experience with auto mechanics or electrical installations
• Experience working in an (I)NGO
• Full professional proficiency in English
• Competence in providing technical guidance and training
• Working experience with relevant donors (e.g., UNHCR, ECHO, OFDA, WFP, DFID or BPRM guidelines)
• Ability to prepare basic training modules on accounting management and conduct on the job trainings.
• Advanced proficiency in Excel

Desirable

• Master’s degree in e.g., Logistics and/or Supply Chain Management
• Certification in Humanitarian Logistics Supply Chain will be an added advantage
• Driving license
• Working experience with relevant donors (e.g., UNHCR, ECHO, OFDA, WFP, DFID or BPRM guidelines)
• Ability to prepare donor budgets

In this position, you are expected to demonstrate DRC’ five core competencies:

Striving for excellence: You focus on reaching results while ensuring an efficient process.

Collaborating: You involve relevant parties and encourage feedback.

Taking the lead: You take ownership and initiative while aiming for innovation.

Communicating: You listen and speak effectively and honestly.

Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

We offer

Contract length: 12 months

Band: F Management

Start date: 15 November 2023.

Application process

All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email will not be considered.

Closing date for applications: 30 September 2023.

For further information about the Danish Refugee Council, please consult our website drc.ngo.