Subcontracts & Procurement Officer-Deloitte/USAID عودة إلى الفرص

POSITION DESCRIPTION 

Position Title: Subcontracts & Procurement Officer  

Position Classification: Fixed Term – (Full Time), Tunisian, and CCN, and will be based in Tunis, Tunisia. 

Project Overview: The USAID Power Tunisia Program (Power Tunisia) seeks to advance Tunisia’s energy  security and resilience by providing technical assistance and facilitating investment funding for the  deployment of clean energy technologies resulting in the Program’s three core objectives: 

• Increased clean energy generation capacity 
• Reduced energy demand and consumption 
• Lower CO2 emissions 

Position Overview: In coordination with the Subcontracts and Procurement Manager, and Director of  Finance, Administration and Compliance (DFAC), the Subcontracts and Procurement Officer is responsible  for supporting the procurement and subcontracting process for the USAID Power Tunisia project. This  includes coordinating with the Deloitte Home Office on implementing procurement and subcontracting  plans, facilitating procurement and subcontracting-related activities, and ensuring compliance with USAID  regulations and guidelines. The Subcontracts and Procurement Officer will work closely with the project  team to ensure that all project-related services are procured through subcontracting in a timely and cost effective manner, and that the subcontractors meet the project’s requirements and are compliant with  USAID regulations and guidelines. 

Detailed Responsibilities: The Subcontracts and Procurement Officer shall perform the following general  functions: 

• Assist in the development and implementation of procurement and subcontracting plans for the  project in line with project timelines and budgets; 
• Assist in the development and implementation of procurement and subcontracting plans for  appropriate supplier selection for selected purchase requests, and contract pricing validation for  all requests for quotes. Prepare price comparative tables; 
• Support negotiation of contracts and agreements with companies, ensuring that they meet the  project’s requirements and are compliant with USAID regulations and guidelines; 
• Coordinate smooth administration of the procurement and subcontracting process, including  drafting subcontracting agreements and purchase orders, tracking deliveries, and processing  invoicing and payments; 
• Support Technical team on all aspects of the procurement and subcontracting process; 
• Assist in the inventory management and handover of all Equipment and procurements being used  to support national energy stakeholders;  
• Support Procurement Manager and Office Manager to purchase all needed office consumables  and office services including reviewing invoices;
• Track files for all Power Tunisia procurements and subcontractors including but not limited to purchase orders, invoices, bid packages, invoices, subcontracting agreements, and amendments  to agreements, and backup files; 
• In close coordination with the Deloitte GPS Subcontracts Manager work on all procurements and  subcontracts above $10,000. Actions will include conducting market research, developing bidders  list, advise technical staff on development of statements of work, coordinate proposal  evaluations, liaise with Deloitte US Subcontracts Group on subcontracts actions and support post award subcontract management; 
• Other duties as assigned. 

Supervisor and Reporting Responsibilities: For all routine responsibilities and duties, either directly or  indirectly related to the Position description, the Employee shall report directly to, and be supervised by  the position of Subcontracts and Procurement Manager. The Employee’s Supervisor may change from  time to time on an ad hoc or temporary basis depending on the needs of the Project. 

Qualifications:  

• Minimum Years of Relevant Experience: 3-5 Years 
• Minimum Degree Required: Bachelor’s degree in Business, Supply Chain, Finance, Accounting or  another relevant field 
• Familiarity with Indefinite Delivery Indefinite Quantity/Indefinite Quantity Contracts 
• • Previous experience in a procurement/subcontracts position 
• Attention to detail, ability to work across multiple cross-functional teams including the Technical  team, Finance team, Deloitte Home office, and Deloitte GPS Subcontracting teams. 
• Self-motivated with excellent time management and vendor management skills 
• Proficient in Microsoft Office Suite 
• Demonstrated organizational management skills required to track staff movements, activities,  reports, data and ensure complete and accurate record management 
• Able to engage effectively with counterparts and technical staff and work as part of a supportive  team to document results objectively and in clear terms 
• Prior experience on USAID or donor-funded projects (preferred) 
• Experience backstopping subcontracts under US Government regulations and working experience  on USAID-funded projects (preferred) 
• Professional fluency in English, French, and Arabic required (both verbal and written) 

Interested candidates are invited to submit their CV with the Cover Letter in English to  powertunisiarecruitment@powertunisia.com by October 18, 2024. Please include three  references at the bottom of your CV. Note: In the subject line please indicate the position title to  which you are applying.