Subcontracts Manager-USAID/Deloitte Retour vers les opportunités

Position Title: Subcontracts Manager

Position Classification: Fixed Term – (Full Time), Tunisian, and CCN, and will be based in Tunis, Tunisia.

Project Overview: The USAID Power Tunisia activity seeks to advance self-reliance in Tunisia by strengthening the country’s institutional capacity to manage, operate, and maintain a modern, diversified and financially sound electricity system. The activity has three core objectives: 

• Strengthening the energy sector’s performance
• Diversifying and securing energy supply
• Promoting advanced technology pilots and partnerships

Position Overview: In coordination with the Operations Manager and Director of Finance, Administration and Compliance (DFAC), the Subcontracts Manager is responsible for managing the subcontracting process for a Power Tunisia project. This includes coordinating with the Deloitte Home Office on developing and implementing subcontracting plans, managing subcontracting-related activities, and ensuring compliance with USAID regulations and guidelines. The Subcontracting Manager will work closely with the project team to ensure that all project-related services are procured through subcontracting in a timely and cost-effective manner, and that the subcontractors meet the project’s requirements and are compliant with USAID regulations and guidelines.

Detailed Responsibilities: The Subcontracts Manager shall perform the following general functions:

• Develop and implement subcontracting plans for the project in line with project timelines and budgets;
• Oversee required tendering processes for appropriate supplier selection for selected purchase requests, and contract pricing validation for all request for quotes. Prepare price comparative tables; 
• Negotiate contracts and agreements with companies, ensuring that they meet the project’s requirements and are compliant with USAID regulations and guidelines;
• Manage the subcontracting process, including issuing subcontracting agreements, tracking deliveries, and managing invoicing and payments; 
• Support Technical team on all aspects of the subcontracting process;
• Support Operations Manager and Operations Officer to purchase all needed office services including signing off on completed services, and reviewing invoices; 
• Maintain files for all Power Tunisia subcontractors including but not limited to bid packages, subcontracting agreements, invoices, and amendments to agreements, and backup files; 
• In close coordination with the Deloitte GPS Subcontracts Manager work on all subcontracts above $10,000. Actions will include conducting market research, developing bidders list, advise technical staff on development of statements of work, coordinate proposal evaluations, liaise with Deloitte US Subcontracts Group on subcontracts actions and support post-award subcontract management; 
• Ensure all subcontracts are in compliance with USAID rules and regulations, and Deloitte’s subcontract policies; and
• Other duties as assigned.

Supervisor and Reporting Responsibilities: For all routine responsibilities and duties, either directly or indirectly related to the Position description, the Employee shall report directly to, and be supervised by the position of Operations Manager. The Employee’s Supervisor may change from time to time on an ad hoc or temporary basis depending on the needs of the Project.

Qualifications: 

• Minimum Years of Relevant Experience: 7 Years 
• Minimum Degree Required: Bachelor’s degree in Business, Supply Chain, Finance, Accounting or another relevant field 
• Previous experience in a procurement/subcontracts position
• Attention to detail, ability to work across multiple cross-functional teams including the Technical team, Finance team, Deloitte Home office, and Deloitte GPS Subcontracting teams.
• Self-motivated with excellent time management and vendor management skills 
• Proficient in Microsoft Office Suite
• Demonstrated organizational management skills required to track staff movements, activities, reports, data and ensure complete and accurate record management 
• Able to engage effectively with counterparts and technical staff and work as part of a supportive team to document results objectively and in clear terms 
• Prior experience on USAID or donor-funded projects (preferred)
• Experience with managing subcontracts under US Government regulations and working experience on USAID-funded projects (preferred)
• Professional fluency in English, French, and Arabic required (both verbal and written)