Subcontracts and Technical Procurement Manager – Chemonics عودة إلى الفرص

Title: Subcontracts and Technical Procurement Manager
Length of Assignment: Long-Term
Reports to: Grants and Subcontracts Director

BACKGROUND

The purpose of the USAID-funded Jobs, Opportunities & Business Success project (JOBS) is to create jobs in Tunisia on a sustainable basis by (1) providing targeted assistance to Tunisian businesses, especially SMEs, to expand their sales and/or exports enabling them to expand and hire additional workers; (2) enhance work force development by reducing the education/training gap between what the university and vocational training systems provide and the actual needs of Tunisian businesses; (3) promote a more effective business enabling environment by working with the public and private sectors to promote policy and regulatory reforms; and, (4) communicate to Tunisians, especially youth, a sense of the importance of market-led economic growth and entrepreneurship, as well as vocational education as an apt career choice.

JOBS also aspire to have project stakeholders and Tunisians at large understand and be aware of USAID’s contribution to these objectives through the JOBS project.

POSITION DESCRIPTION

Subcontract and Technical Procurement Manager will be responsible for establishing processes and systems to manage the implementation and monitoring of the procurement of goods and services. He or She will work with the Grants and Subcontracts Director, and Technical Team to identify the JOBS Project procurement needs. He or she will develop and release solicitations, conduct price/cost/reasonability analyses, and perform other related duties as assigned. Se/he will ensure that subcontracts and negotiation memos are drafted in accordance with Chemonics’ policies, procedures, and best practices.

DETAILED RESPONSIBILITIES

• Oversees procurement requirements and ensures compliance with corporate policies, contractual requirements, US Federal Acquisition Regulations (FAR), and any other applicable policies and regulations;
• Works directly with local, regional or international vendors and service providers to obtain quotations and/or initiate procurements of requested commodities and services;
• Monitors purchase orders issued to vendors and follow up as necessary to ensure compliance to terms and conditions
• Prepares the required approvals to ensure compliance with internal and external contract and policy requirements.
• Provides procurement and subcontract status reports and inventory summaries as requested by project staff
• Provides training to project staff in procurement policies and procedures;
• Ensures that procurement and subcontract requests are conducted in a timely manner;
• Ensures that procurement and subcontracts related files are maintained in a current and complete manner and are always audit-ready
• Collaborate with key persons to ensure clarity of the specifications and expectations of the project
• Responsible for drafting RFQs/RFPs related to technical procurement and subcontracting needs
• Create RFPs/ RFQs leveraging evaluation criteria to gather requirements, determine evaluation criteria weighting, and develop technical questions
• Monitor, participate in, and/or witness evaluation panels for significant procurement actions
• Ensure invoices are received from vendors in a timely manner and that disbursement for procurement actions are made promptly
• Prepare all neg memos and subcontracts
• Provides oversight support to the Subcontracts and Technical Procurement Assistant
• Works closely with the technical component staff, including in close coordination with the Component 4 Strategic Communications and Outreach team regarding the organization of and procurement related to technical events, including conferences, workshops, seminars, etc. This may include securing the venue, printing technical materials, and procuring other needs for the event.
• Performs other duties as assigned by the Grants and Subcontracts Director to achieve the project’s goals and objectives

LEVEL OF EFFORT AND PERIOD OF PERFORMANCE

Long-term, full-time.

LOCATION OF THE ASSIGNMENT

The assignment will be in Tunis.

SUPERVISION AND REPORTING

The Subcontracts and Technical Procurement Manager will report to the Grants and Subcontracts Director and will directly supervise the Subcontracts and Technical Procurement Assistant