Job Description
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental, and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
Under the overall supervision of the IOM Tunisia Head of Resource Management Unit and the direct supervision of the Supply Chain Officer, the Senior Supply Chain Associate will be responsible for carrying out procurement and logistics functions in accordance with IOM’s regulations, rules and procedures.
Responsibilities
- Assist the Supply Chain Officer in monitoring and coordinate Procurement & Logistics actions within Tunisia, including property and assets control, supply, and contractual agreements for services and maintenance.
- Liaise with the Supply Chain Officer regarding all Procurement, Logistics and service requirements, in order to consolidate overall procurement (or service) requirements and optimize purchasing power; propose and implement operational adjustments towards increasing the effectiveness and accuracy of all Procurement & Logistic procedures.
- Analyze procurement requests, identify service providers, and evaluate information regarding vendor’s performance regarding quality, prices, and delivery of goods in view of the Organization’s best interests.
- Provide technical guidance to requisitioners and all staff in the office on preparation of specifications and interpretation and implementation of procurement instructions and procedures.
- Plan and organize preparation of Requests for Quotations (RFQs), bidding documents, Requests for proposals (RFPs), other relevant procurement documents and facilitate their advertisement and circulation.
- Conduct periodic review of open commitments and coordinate their closure with procurement, finance, and program staff.
- Follow-up on purchase orders status and keep project managers abreast of estimated time of delivery or any changes that may affect or modify the pre-determined delivery conditions; verify all expected merchandise is received in accordance with Purchase Order (PO) specifications, and that all goods are in good condition.
- Create and maintain the database of vendor and contractor accreditation and evaluation status to establish a pool of reliable service providers to address the needs of the Mission.
- Establish and monitor a tracking system for purchase requisitions raised in the Tunis and sub-offices; organize and maintain proper filing systems.
- Conduct, implement and maintain regular physical inventories of assets in the Tunis and sub-offices; verifying that effective systems are in place and proper records are kept for assets disposal.
- Any other duty as may be assigned.
Qualifications
EDUCATION
• Bachelor’s degree in Supply Chain Management, Business Management or a related field
from an accredited academic institution with five years of relevant professional experience;
or
• High school diploma with seven years of relevant professional experience.
EXPERIENCE
• Experience in managing diverse procurement and logistics operations;
• Knowledge of IOM/UN internal procurement and financial rules, as well as IOM’s system and
processes as they apply to procurement and logistics is an advantage.
• Work experience with international humanitarian organizations, non-government
organizations in a multi-cultural setting is an advantage;
• Demonstrated experience in liaising with donors, governmental authorities, other
national/international institutions and NGOs;
• Demonstrated knowledge of supply chain, administration and evaluation techniques and
practices;
• Demonstrated ability to communicate with a wide variety of audiences;
• Demonstrated ability to work well under pressure and to keep deadlines
• Excellent communication and negotiation skills
• Good level of computer literacy, including database applications;
• Ability to supervise staff and coordinate administrative activities;
• Working experience in the region is an asset.
SKILLS
Ability to work independently under minimal supervision
REQUIRED
For this position, fluency in French and English is required (oral and written).
DESIRABLE
Working knowledge of Arabic is desirable
- Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.
- Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
- Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
- Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
- Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
- Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
- This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
- This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
- Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. Vaccination against COVID-19 will be required for IOM personnel who are hired or otherwise engaged by IOM. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination.
- IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
- IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
