Senior Project Assistant -OIM عودة إلى الفرص

Position Title: Senior Project Assistant  

Duty Station: Tunis, Tunisia 

Classification: G6 

Type of Appointment: Special Short Term Graded contract (09 months with the  possibility of extension)  

Estimated Start Date: ASAP 

Reference Code: SVNTN2023-002 

Organizational Context and Scope: 

Established in 1951, IOM is the leading inter-governmental organization in the field of migration  and works closely with governmental, intergovernmental, and non-governmental partners. IOM  is dedicated to promoting humane and orderly migration for the benefit of all. It does so by  providing services and advice to governments and migrants.  

Under the overall supervision of the IOM Tunisia’s Monitoring Evaluation and Research Officer,  and the direct supervision of the National Project Officer, the successful candidate will be  responsible for providing effective and efficient financial, administrative, and programmatic  support to the youth at-risk of re-emigration project. The project, financed by the Government 

of Italy, aims to support, and accompany youth at risk of irregular migration, in particular those  who have already tried to cross the border in an irregular way.  

A full mechanism will be implemented which aims to strengthen national capacities to provide  empowerment services to youth through technical support and tools, facilitating cross-sectoral  coordination, establishing national networks and referral mechanisms, and provide trainings  and conferences to exchange lessons learnt and good practices.

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Core Functions / Responsibilities: 

1. Provide specialized support in the planning and implementation of project activities, and  coordination and monitoring of activities implemented in other projects with particular  focus on youth empowerment, re-integration programmes, event organization, training  delivery to public stakeholders, orientation, and services for youth at risk of irregular  migration and other relevant activities. 
2. Monitor the implementation of activities in line with agreed project documents,  timelines, indicators, results, and other project requirements and propose adjustments  as necessary. 
3. Generate and analyze reports from SAP and participate in financial budget revisions,  monitoring and reporting of the youth at-risk of re-emigration project, summarizing  activities and expenses and analysing the variances of actual expenditures against  budgets. 
4. Coordinate logistical and administrative arrangements to support implementation of  various project activities, such as meetings, workshops, or trainings. 
5. Support the timely coordination of the financial aspects of the activities related to the  project, including contracts with service providers, procurement of required items,  processing of payments, submission of reports and all related documentation, and  ensuring the timely payment to all suppliers. 
6. Support liaison with national and international project counterparts as necessary, including private sector, civil society organizations, and relevant government authorities 
7. Assist with the drafting of interim and final financial and narrative reports of the project, in line with donor requirements and IOM standards and procedures, hence contributing  to timely submission of such reports, and liaise with IOM’s Regional Office donor liaison  as required. 
8. Follow-up on documents (including purchase requests, purchase orders, payroll,  requests for payments, vouchers, HR forms) and correspondence for the signature of  the Project Manager and liaise with IOM staff as needed. 
9. Create and maintain a proper documentation and systematic tracking and filing systems  of administrative documents including the maintenance of the classification system  (Hard/Soft copies) and databases of the relevant documents. 
10. Support, including from planning and logistics perspective, organization of meetings,  training sessions, workshops and events related to the project and support the  coordination Migration and Development Unit activities and other IOM Departments as  needed. 
11. Support liaison with national and international project counterparts as necessary,  including businesses and business associations, civil society organizations, and relevant  government authorities.

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12. Support with informal translations of project-related documents from English to French  and vice versa 
13. Assist in monitoring and backstopping ongoing activities. 
14. Produce regular monitoring reports to be shared within IOM, and with relevant  stakeholders such as donors. 
15. Perform other related duties as may be assigned. 

Required Competencies: 

The incumbent is expected to demonstrate the following values and competencies: 

Values – all IOM staff members must abide by and demonstrate these three values: • Inclusion and respect for diversity respects and promotes individual and cultural  differences; encourages diversity and inclusion wherever possible. 

• Integrity and transparency: maintain high ethical standards and acts in a manner  consistent with organizational principles/rules and standards of conduct. 
• Professionalism: demonstrates ability to work in a composed, competent, and  committed manner and exercises careful judgment in meeting day-to-day  challenges. 

Core Competencies – behavioural indicators level 1 

• Teamwork: develops and promotes effective collaboration within and across units  to achieve shared goals and optimize results. 
• Delivering results produces and delivers quality results in a service-oriented and  timely manner; is action oriented and committed to achieving agreed outcomes. • Managing and sharing knowledge continuously seeks to learn, share knowledge, and  innovate. 
• Accountability: takes ownership for achieving the Organization’s priorities and  assumes responsibility for own action and delegated work. 
• Communication: encourages and contributes to clear and open communication;  explains complex matters in an informative, inspiring, and motivational way. 

Required Qualifications: 

Education & Experience: 

• High school degree preferably in finance and six years of relevant professional  experience; or bachelor’s or equivalent or Higher preferably in finance, or other similar  domain from an accredited academic institution with four years of relevant professional  experience

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• Experience in financial management, accounting, budgeting. 
• Experience in administration and technical assistance to executives an asset.  
• Knowledge of SAP accounting system, generally accepted accounting principles and  audit/review procedures is an asset. 
• Experience in monitoring and evaluation, and in a community-based and/or small grants programming will be an advantage. Strong experience working with  government counterparts, UN agencies and/or non-governmental organizations. 
• Prior work experience in an international organization and/or non-governmental  organizations (NGO) is an advantage. 

Skills  

• Candidate should be highly motivated with dynamic personality and the ability to  work under pressure to meet deadlines. 
• Ability to draft correspondence and communicate effectively. 
• High level of computer literacy (MS Office Word, Excel and Outlook); experience in  handling web-based management system. 
• Capacity to work effectively and harmoniously within people at different levels within and outside organization and with colleagues from varied cultures and  professional backgrounds. 
• Ability to analyze and interpret source information and data; capable of designing,  reviewing, and revising business processes to achieve efficiency. 
• Personal commitment, efficiency, flexibility, drives for results, creative thinking,  organized, accurate. 

Languages: 

Fluency in French, Arabic, and English (written and spoken) is required. 

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Other: 

• Appointment will be subject to certification that the candidate is medically fit for  appointment, accreditation, any residency or visa requirements, and security  clearances. Vaccination against COVID-19 is required. This will be verified as part of the  medical clearance process. 

ADDITIONAL INFORMATION: 

• Incomplete applications will not be considered. Applications received after the closing date will not be accepted. 
• Any offer made to the candidate in relation to this vacancy notice is subject to funding  confirmation. 
• The list of accredited institutions can be found at https://www.whed.net/home.php

Posting period: 

• From 05/01/2023 To 19/01/2023.