Senior Procurement/Grants Assistant – DAI عودة إلى الفرص

Maximum Level of Effort: LTTA

Base of Operations: Tunis, Tunisia

position reports to: Procurement/Grants Manager

Project Background:

The USAID Fiscal and Accounting System of Tunisia (FAST) Project supports the Government of Tunisia (GoT) to improve public financial management.  FAST focuses specifically on enhancing and upgrading the government’s public financial management information system (PFMIS) to increase the efficiency, transparency, and predictability of public finances.  The project strengthens the government’s capacity to carry out fiscal, budgetary, and revenue collection mandates and advances electronic services to optimize regulations, procedures, and authorizations that reduce the cost and time burden on businesses, facilitate investment and trade, and promote innovation. Finally, FAST works to strengthen communication between policy makers and the public to build a common understanding of the constraints to—and opportunities for—economic expansion.

Purpose: 

The Senior Procurement/Grants Assistant will work under the guidance of the Procurement/Grants Manager to provide administrative advice and support for FAST’s procurement of goods and services as well as provide action and support during the entire activity life-cycle to include: review of activity budgets during program design; financial monitoring and financial reports review for cost reimbursable grants instruments; and financial reconciliation during activity close-down. 

Responsibilities and Key Tasks:

• Drafting bidding documents, evaluation reports and contract award submissions, ensuring consistency in format and content, before submitting for the supervisor’s review. 
• Process invoices for goods and services delivered ensuring accuracy and completeness or documentation and timely payment. Follow up to completion and inform clients 
• Actively work with clients to provide and exchange information and advice on a variety of issues in procurement processes and transactions, to deliver correct and timely services. 
• Carefully monitor the movement of equipment; implementation of any equipment management and accounting system for all equipment and properties managed by the office, in accordance with DAI equipment policy 
• Provide assistance related to FAST staff travel, ensuring the appropriate processes and procedures are followed.
• Assist in maintaining FAST grant records and prepare all modifications to resolve various application issues of all grant funds
• Conduct cost analysis of grant budgets during program design phase of grant development. Examine budget estimates to ensure costs are reasonable, allocable and allowable and comply with donor regulations. 
• Coordinate with the Procurement/Grants Manager on monitoring activity expenditures by updating the procurement trackers on daily basis.
• Make sure all the procurement package documentation are fully uploaded on the system and in line with the required thresholds.