Senior Logistics Officer-ACTED Retour vers les opportunités

humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential. ACTED endeavours to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential. We go the last mile: ACTED’s mission is to save lives and support people in meeting their needs in hard-to-reach areas. With a team of 4,800 national staff, 450 international staff, ACTED is active in 38 countries and implements more than 505 projects a year reaching over 20 million beneficiaries. More on www.acted.org

• Procurement:

1. 1. • Ensure all needs are met according to the defined timeline, required quality standards, and appropriate procurement scenarios.
      • Guarantee compliance with Acted’s and donors’ procurement guidelines for all purchases.
      • Coordinate the procurement cycle with all stakeholders (program, finance, coordination, suppliers, etc.), from planning to contract signing and final delivery.
      • Ensure the continuous availability of common goods and services (e.g., office supplies, transportation means) through contractual frameworks.
      • Manage the traceability and consistency between orders, contracts, and deliveries, linking them with financial availability to avoid and resolve issues.
   2. Stock and Deliveries:
      • Coordinate and track deliveries, liaising with suppliers and filed team to resolve issues.
      • Provide regular updates to teams on stock levels and delivery timelines.
      • Conduct periodic inventories, customs clearances, and investigations into stock discrepancies.

• Transversal Logistics Management
• Fleet and Transportation :
  • Anticipate vehicle needs and liaise with the Base managers and Finance Manager to budget accordingly.
  • Maintain efficient monthly, weekly, and daily planning and tracking tools for movements.
  • Ensure and follow up on the payments to contractors in Libya (Driver, Guard and Cleaner) 

• Equipment :
  • Anticipate equipment needs in coordination with the Country Director and Finance Manager to budget accordingly.
  • Maintain an up-to-date inventory of equipment, including appropriate labeling; investigate and document any loss or damage.
  • Conduct random equipment inventories to verify the reliability of monthly tracking and take necessary corrective actions.
  • Manage equipment maintenance plans, control, and optimize associated costs.
  • Manage equipment donations, obsolescence, and replacements in accordance with internal and external regulations.
  • Conduct a regular follow up with the ICT staff based in Libya. 
  • Provide support for headquarters regarding IT requests and Tasks for the mission. 
• Premises:
  • Ensure appropriate working and living conditions for the team in each location through an effective global approach to services and maintenance. 
  • Identify and set up premises (offices, residences, warehouses) based on geographical, operational, security, and financial criteria in close coordination with the Country Director/Base Managers and Finance Manager.
  • Ensure that safety and security recommendations are applied on the premises in close coordination with the security department. 
• Communications and IT Management :
  • Control and optimize IT and communication costs.
  • Ensure administrative requests are fulfilled with local authorities for communication means used.
  • Ensure monthly data backups (servers, local data, emails, etc.).
  • Guarantee that IT security standards are applied and manage crisis situations in the country in close coordination with headquarters if necessary.

• Compliance and Transparency
• Ensure Acted’s logistics manual is applied in the country and that specific donor requirements for logistics and procurement are respected.
• Enforce a zero-tolerance strategy on corruption and ensure adherence to Acted’s code of conduct and anti-fraud policy.
• Coordinate TITANIC logistics reports monthly and verify the relevance and reliability of declared data.
• Organize a 6-month planning for field visits with precise ToRs, including ad hoc checks and written reports following each visit.
• Follow up and update internal and external audit reports for logistics.
• Ensure the production of accurate and up-to-date logistics documents in coordination with other FLAT departments.

• Leadership
• Update the logistics department’s organizational chart based on mission development.
• Promote strong and structured linkages with all teams for all logistics operations (especially program and finance teams).
• Manage the development of partnerships on logistics aspects such as procurement, stock and equipment management, logistics reports, ensuring thorough and timely review of IPs’ logistics documentation.
• Represent Acted in relevant logistics and communication networks, actively building relevant partnerships (logistics clusters, etc.).
• Actively participate in country-level coordination meetings, providing information on progress and risks.
• Contribute to donor proposals, budget elaboration, and reports.
• Contribute to emergency response and contingency planning efforts to meet supply and logistics needs and their implementation.

• Bachelor’s degree in Logistics, Supply Chain Management, Business Administration, Engineering, or a related field.
• Minimum of 3–5 years of experience in logistics, procurement, supply chain, or operations management, preferably in humanitarian or development contexts.
• Strong knowledge of procurement processes, contract management, stock and warehouse management, fleet operations, and asset tracking.
• Experience in managing logistics teams across multiple locations, with a strong ability to coordinate remote teams.
• Familiarity with donor regulations (e.g., EU, USAID, UN agencies, ECHO) and compliance requirements are an advantage.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and logistics management software (e.g., Saga, UNIT4, or similar ERP systems).
• Excellent organizational, analytical, and problem-solving skills with the ability to handle multiple priorities under tight deadlines.
• Strong communication and negotiation skills, with fluency in English and French. 
• Ability to work effectively in a multicultural environment and manage relationships with internal and external stakeholders.
• Flexibility and adaptability to work in challenging and dynamic contexts.

• Contract Type: Fixed-term employment.
• Location: Tunis, Tunisia with potential travel to other ACTED offices as required.
• Working Hours: Full-time, as per ACTED’s policies.
• Compensation: Competitive salary based on experience and qualifications, aligned with ACTED’s salary scale.