Senior Finance Coordinator – The International Rescue Committee عودة إلى الفرص

Background/IRC Summary: The International Rescue Committee responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, IRC offers life-saving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in more than 40 countries and in 22 U.S. cities, IRC restores safety, dignity and hope to millions who are uprooted by conflict or disaster. IRC leads the way from harm to home.

Job Overview/Summary:  The Senior Finance Coordinator -SFC assists the Country Office Deputy Director of Finance -DDF by managing the accounting and finance functions, responsible for ensuring that the day-to-day accounting operations and financial management functions are performed in accordance with IRC and country office policy and procedures.  

Major Responsibilities: 

Specific responsibilities within each functional area are as follows:

•  Responsible for review and finance verification for documents and vouchers submitted to finance, to ensure that:

1. 1. The IRC policies and donor regulations are adhered to.
   2. Expenses are allowable, allocable and reasonable as per specific donor regulations.
   3. The charging codes for payments submitted are correct.
   4. The calculations are correct (this includes test of the mathematical accuracy of invoices, receipts and supporting documents to payments).
   5. The relevant supporting documents are attached.

• Cash/Bank – Processing

1. 1. Supervision of the processing of bank and cash transactions and ensuring internal control procedures are followed for all cash disbursements, receipts and transfers including internet banking
   2. Liaison with bank officials to resolve problems or facilitate improved service. 

• Cash Forecasting and projections

1. 1. Ensure that the country program cash forecasts and CTR reports are accurate by working with Finance team to assist developing accurate cash forecasts of programs activities needs
   2. Monitoring cash usage and requirements and advises the DDF of possible unusual activity or requirements

• Payroll

1. 1. Supervising the review of the national payroll report ensuring accuracy and standard financial controls are maintained
   2. Review the preparation of the monthly international and national staff payroll accounting entries including salary allocations.
   3. Liaison with the accounting and tax advisor in Tunis and Libya offices to ensure compliance with income tax and other related tax regulations

• Training and Staff Management:

1. 1. Assist in providing training and support for the country office program and operational staff on the IRC Finance policies; accounting procedures and requirements, assists the staff in finance related issues and activities.
   2. Coach, train, orient and mentor staff with the aim of strengthening their technical capacity, exchanging knowledge within the team and providing professional development guidance
   3. Supervise and mentor direct-report staff, including communicating clear expectations, setting performance objectives, providing regular and timely performance feedback, and providing documented performance reviews.

• Other responsibilities:

1. 1. Provide constructive feedback and counsel on appropriate career paths and professional development of finance staff.
   2. Promote and monitor staff care and well-being; approve and manage all leave requests to ensure adequate coverage. 
   3. Preparation of written field trip reports after the field office visit, for review by the DDF which identifies key issues during the field trip visits and provide follow-up recommendations for improving control processes or procedures.
   4. Review of financial data submitted by the field to identify weaknesses or problems being encountered by finance staff to discuss further with DDF to recommend corrective action

• Reports and Budgets

1. 1. Assist the finance Budget function staff in preparation of draft donor reports for review by the DDF
   2. Analysis of budget to actual spending to identify problems in accounting or compliance
   3. Assist in the review of the country’s Operating Budget to ensure data is accurate, complete and maintained 
   4. Assist in the development and preparation of cost allocation processes for the allocation of the support costs
   5. Review of budget to actual charges and commitments to ensure maximum utilization of budgeted amounts

• Balance Sheet Accounts

1. 1. Monitor the follow-up of the staff, vendor advances and other balance sheet items before month end.
   2. Ensuring differences or discrepancies are brought to the attention of the DDF and Finance staff with appropriate action is taken
   3. Recommending standard formats for reconciliation’s and/or procedures to improve the underlying accounting, control or processing of transactions to minimize errors or omissions.

• SUN accounting system, BVA system and Integra ERP system Processing

1. 1. Assisting in the Country Financial monthly reports closing procedure with preparation and reviewing reports for posting to financial system. 
   2. Performing the posting of entries ensuring proper controls are enforced and appropriate systems in place to maintain all required supporting documentation.
   3. Production of required monthly and adhoc reports including the country program monthly financial management report.

• Other:

1. 1. Assist the DDF in internal and external audits.

1. 1. Reviews of controls and monitoring of compliance with established procedures.

KEY WORKING RELATIONSHIPS

INTERNAL: 

Position reports to:  Deputy Director of Finance
Position supervises:  Tunis Senior Finance Officer and indirectly Libya Based Finance Manager 

EXTERNAL:

External to the Country Office: HQ Finance, Internal and External Auditors; IRC’s Program Deputy Directors and other key Program and support Staff

External to IRC: Banks, Local government, IRC Tunis office Tax and Accounting advisers