Senior Finance Assistant -DAI عودة إلى الفرص

Project Background: 

The USAID Fiscal and Accounting System of Tunisia (FAST) Project supports the  Government of Tunisia (GoT) to improve public financial management. FAST focuses specifically on enhancing and upgrading the government’s public financial  management information system (PFMIS) to increase the efficiency, transparency,  and predictability of public finances. The project strengthens the government’s  capacity to carry out fiscal, budgetary, and revenue collection mandates and advances  electronic services to optimize regulations, procedures, and authorizations that reduce  the cost and time burden on businesses, facilitate investment and trade, and promote  innovation. Finally, FAST works to strengthen communication between policy  makers and the public to build a common understanding of the constraints to—and  opportunities for—economic expansion. 

Purpose: 

The Senior Finance Assistant will support the Finance Manager in all activities related  to finance according to DAI policies and procedures.  

Responsibilities and Key Tasks: 

• Negotiate the latest exchange rate with the Banks’s room market before  preparing and accounting the internal transfer on FAS. 
• Record all petty Cash transactions in FAS on daily basis. 
• Assists the Finance Manager on preparing field wire requests sent weekly to  the Home Office.  
• Help maintain proper Finance Department records and daily accounting work.
•  Scrutinize all invoices for accuracy before making payments and ensure that  the payment backup in the system is in accordance to DAI’s policies
•  Ensure that project vendors are paid on time. 
• Ensure accurate and timely processing of invoices, checks, and wire transfer  payments. 
• Prepare checks, cash payments, wire transfers and withholding tax certificates.
•  Petty cash management: 

– Prepare petty cash reconciliation on weekly basis and during each  accounting closure 

– Reviews cash balances daily and notifies the Finance Manager. 

– Assists the Finance Manager prepare the cash reconciliation at the end  of each month to close the month’s books. 

– Verification and review of petty cash payments for accuracy and  legitimacy and reconciliation of remaining cash whenever  replenishment is required.  

• Assists with payroll by ensuring forms are accurate and fully completed by the  end of each month in accordance with the requirements of the relevant local  laws of Tunisia. 
• Tracks sub-ledger balances, including receivable accounts for individual staff  ensuring that outstanding Operations, Project and/or Travel advances are  settled before issuing new advances.  
• Maintains a good filing system for all cash and bank payments for audit trail.
•  Assists the Finance Manager in preparing tax payments. 
• Scans and files vouchers and supporting documents for uploading into the  system. 
• Maintain on accurate filing of payment vouchers and other financial.
• Fill in the purchase orders stamped by the Tunisian tax office control and  assists the Finance Manager in clearance of the PO’s stamped for supplies  exempt VAT. 
• Other tasks as assigned by the Finance Manager 

Preferred Qualifications:  

• At least 3 years of professional experience. Experience in office administration,  operations, finance, or a related field preferred. 
• Bachelor’s degree (or equivalent). Degree in Finance, Business, or related field  of study preferred. 
• Experience with USAID projects preferred. Experience with international donor funded projects also an advantage. 
• Excellent organizational skills and attention to detail, ability to prioritize and  manage multiple tasks.  
• Oral and written fluency in English. French and Arabic experience preferred.