Senior Administrative and Information Management Officer-IRC Retour vers les opportunités

Requête nº: req37463

Intitulé de poste: Senior Administrative and Information Management Officer

Secteur d’activité: Bureau administratif/général

Type de contrat: Régulier

Taux d’occupation: Plein temps

Ouvert aux expatriés: Oui

Lieu de travail: Tunisia

Descriptif du poste:

Contextual background

The IRC launched an emergency health response in Libya in September 2016 as the humanitarian situation in the country was deteriorating following the 2014 civil war. Since then, the IRC has broadened its portfolio with integrated health, protection, and governance programs aiming to employ a broad approach to meeting the needs of crisis-affected and vulnerable communities to survive, recover, and gain control of their futures. This includes direct interventions as well as work in partnership and systems and civil society strengthening toward improving outcomes for conflict-affected and vulnerable populations in Libya.

The Libya INGO Forum (LIF) is an independent network of 30 international non-governmental organizations (INGOs) implementing humanitarian and development programs to respond to the needs of the most vulnerable population living in Libya. The LIF provides a platform to facilitate the work of its members and support them to address key issues of common interest efficiently and effectively.

Job Overview/Summary:

The Senior Administrative and Information Management Officer will lead all aspects of data information management and analysis and provide  high-level administrative support for the LIF..

Major Responsibilities:

Information Management and Supporting Management

• Maintain and organise the shared cloud drives, ensuring adherence to LIF ToRs, policies, guidance, and procedures.

·         Maintain LIF’s contact lists for its working groups, donors, and other key stakeholders.

·         Draft, collect, and analyze LIF member surveys (including sending reminders, individual follow-up, and cleaning data).

·         Ensure that all relevant stakeholders have timely access to information.

·         Work in close coordination with other LIF staff to enhance, and on occasion develop, appropriate tools and databases to ensure consistent and complete data collection by all LIF members.

·         Prepare data and the collation of information and documents for donor reports.

·         Provide quick translations of documents, letters, decrees, and other official correspondence.

·         Develop communication products for timely dissemination with members.

·         Lead on internal and external assessments, evaluations, and surveys by preparing documents, ensuring adequate filing systems, and communication processes with relevant stakeholders.

·         Other information management tasks, as needed.

Administrative

·         Support LIF working groups by taking meeting notes, preparing official minutes, and disseminating them in a timely manner.

·         Co-chair the Finance, Administrative, and Human Resources Working Group (FAHRWG).

·         Ensure all administrative information available to the LIF members and their staff (posting, meeting, etc.).

·         Guarantee the confidentiality of all the documents and staff information.

·         Provide timely communication and follow-up with procurement, supply chain, and finance teams.

·         Scan, file, and retrieve organizational documents records and reports, and other departments’ documents as needed.

·         Other similar tasks, as needed.

Key Working Relationships:

Position Reports to: LIF Director

Position directly supervises: N/A

Job Requirements:

Experience

·         Preferred bachelor minimum in English language, administration business, or other related fields.

·         3-5 years of experience in a similar function for an INGO/UN agency or other humanitarian/development organization

·         Forum (or civil society mobilization/organization) experience preferred

Technical Abilities

·         Excellent analytical and presentation skills, fluency, and strong writing skills in English.

·         Proven ability to prioritize tasks and meet deadlines.

·         Strong note-taking skills, using clear and concise language.

• Strong computer proficiency with word processing, spreadsheets, databases, and other IT skills (at minimum, MS Word, Excel, Outlook, and PowerPoint, Cloud Storage systems such as Box, SharePoint, Microsoft Forms).

·         Fluent in written and spoken Arabic

·         Adobe InDesign/Advanced Microsoft Excel is a plus Update

Profil

Professional Skills

·         Strong critical thinking skills.

• Works well independently and under limited supervision.

·         Excellent problem-solving, planning, organizational and interpersonal communication skills.

·         Innovative and resourceful, with an ability to make solutions work in adverse conditions with limited resources.

·         Excellent organizational and methodical abilities, sense of initiative, and pro-activeness.

·         Interest in humanitarian, development, and/or peacebuilding activities.

Working Environment:

Staff will be based in the Tunis office with travel to field locations as requested and upon business needs.

We are an equal opportunity employer and value diversity at our organization. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, perform essential job functions, and receive other benefits and privileges of employment. __________________________________________________________________________________________

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way – Standards for Professional Conduct.  These are Integrity, Service, and Accountability.  In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.