REQUEST FOR QUOTATION: No. RFQ/LBY/TR/21/077 – FOR THE SUPPLY AND DELIVERY OF IT EQUIPMENT -UNHCR LIBYA OFFICE IN TUNIS عودة إلى الفرص

REQUEST FOR QUOTATION: No. RFQ/LBY/TR/21/077  

FOR THE SUPPLY AND DELIVERY OF  

IT EQUIPMENT 

QUOTATION TO BE RECEIVED BY: 14/12/2021 17:00 Hrs Tunis Local Time

INTRODUCTION TO UNHCR  :

The Office of the United Nations High Commissioner for Refugees was established on  December 14, 1950 by the United Nations General Assembly. The agency is mandated to  lead and co-ordinate international action to protect refugees and resolve refugee problems  worldwide. Its primary purpose is to safeguard the rights and well-being of refugees. It also  has a mandate to help stateless people.  

In more than seven decades, the agency has helped tens of millions of people restart their  lives. Today, a staff of some 6,600 people in more than 110 countries continues to help about  

many places and types of environment, UNHCR must purchase goods and services  worldwide. For further information on UNHCR, its mandate and operations, please see  http://www.unhcr.org. 

The Office of the United Nations High Commissioner for Refugees (UNHCR), established on  December 14, 1950 by the United Nations General Assembly1, requests your price quotation  for the supply and delivery of IT equipment specified in this Request for Quotation (RFQ).  

1. REQUIREMENTS:

The Office of the United Nations High Commissioner for Refugees (UNHCR) Libya Office  located in Tunis, invites qualified bidders to make a firm offers for the supply and delivery of  IT equipment.  

Description: IT equipment  

Specifications: as indicated in Annex A  

Quantity: as indicated in Annex C  

Delivery Terms: DAP, UNHCR Office In Les Berges du Lac 1, Tunis.  

Please find attached in Annex A more information about the items required (Technical  specifications). 

1 For further information on UNHCR, please see http://www.unhcr.org

Qualification/Evaluation Criteria:  

The technical component of your offer will be evaluated using the PASS or FAIL criteria as  per below: 

Sr.  No.  

Criteria Assessment  

1 The offered equipment should fully confirm to the product 

Pass / Fail  

specification given in Annex A  

Offers will be considered technically compliant only if meet the above criteria.  

 Offer Form (without  VAT):  

Currency: please submit your offer in TND ONLY

Unit Cost: DAP, UNHCR Office In Les Berges du Lac 1, Tunis.  

Total Cost for items (all inclusive).  

Delivery time: Within three (3) weeks upon receipt of the purchase order.  

Please note that UNHCR has tax and duty exemption status, quotes must be submitted  accordingly.  

Please note that the financial component will be analyzed only for those bidders that pass  the technical evaluation and are considered technically compliant.  The contract may then be awarded to the vendor(s) with the lowest priced offers passing the  technical evaluation  

2. RFQ Submission  :

We would appreciate receiving your quotation on or before 14/12/2021 17:00 hrs by email in PDF format supply.libya@unhcr.org.  

Please be aware of the fact that the e-mail policy employed by UNHCR limits the size of  attachments to a maximum of 20 Mb so it may be necessary to send more than one e-mail  for the whole submission.  

Please indicate in the e-mail subject field:  

– RFQ Reference: No. RFQ/LBY/TR/21/077 

– Name of your firm  

– Number of e-mails that are sent (example: 1/2, 2/2)  

Your quotation must be valid as least for 90 days. The standard payment terms of UNHCR  is net 30 days upon satisfactory delivery and installation of goods/services and acceptance  thereof by UNHCR.  

The checklist for the required technical documents can be found in  

If your company is already registered with UNHCR, please submit an empty Vendor  Registration Form clearly indicating your UNHCR vendor ID. If not, you should complete, sign  and submit the Vendor Registration Form Annex D.

Please find attached in Annex E 

Provision of Goods. You must clearly indicate in your quotation if you accept them.  

Annex F UN Supplier Code of Conduct, please note that  

submitting an offer is deemed as full acceptance of UN Supplier Code of Conduct.  

Annex G Confirmation on Vendor Sanctions

complete, sign and stamp.  

3. BID ACCEPTANCE:  

UNHCR reserves the right to accept the whole or part of your quotation. UNHCR may at its  discretion increase or decrease the proposed content when awarding the contract and would  not expect a significant variation of the rate submitted. Any such increase or decrease in the  contract duration would be negotiated with the successful bidder as part of the finalization of  the Purchase Orders for Services.  

UNHCR may, at its discretion, extend the deadline for the submission of quotation, by  notifying all prospective suppliers in writing. The extension of the deadline may accompany  a modification of the solicitation documents prepared by UNHCR at its own initiative or in  response to a clarification requested by a prospective supplier.  

Please note that UNHCR is not bound to select any of the firms submitting bids and does not  bind itself in any way to select the firm offering the lowest price. Furthermore, the contract  will be awarded to the bid considered most responsive to the needs, as well as conforming  to UN 

4. TERMS FOR PURCHASE ORDERS  

Any Purchase Order (PO) issued as a result of this RFQ will be made in TND. Payment will  be made in accordance with the General Conditions for the Purchase of Services and in the  currency in which the PO is issued. Payments shall only be initiated after confirmation of  successful completion by UNHCR business owner. 

5. Environmental Policy  

on the environment. Environmental considerations covering manufacture, transport,  packaging, use and disposal of goods form part of UNHCR’s evaluation and selection criteria.  

6. Zero Tolerance Policy  

Please note that UNHCR strictly follows zero tolerance policy and as such, advises to its  bidders not to offer any gifts, favor, hospitality, commission, etc. to UNHCR Staff. Any bidder  found to be offering gifts, favor, hospitality, commission, etc. to UNHCR Staff will be placed  on United Nations sanctioned list and UNHCR will not do business with them anymore   

MANNER OF SUBMISSION – SUMMARY 1. Registration documents (Registre de commerce) proving that bidding company is  registered in Tunisia and was established prior to 14/12/2018 2. Valid Tax Certificate (Patente) 

3. Your technical offer submitted on Annex B, duly signed and stamped 4. Your financial quote submitted on Annex C, duly signed and stamped 5. Duly filled signed and stamped copy of Vendor Registration Form (Annex D) or, if the  6. Bank statement including the account number, name and currency (TND) (unless the  7. Accepted (signed and stamped) Annex E (UNHCR General Terms and Conditions) 8. Accepted (signed and stamped) Annex F (UN Supplier Code of Conduct) 
4. Confirmation that bidder is not included in UN/UNGM/EU sanction list: (Annex G) dully  

Send your email offer to supply.libya@unhcr.org with the following documents: 

company is already registered with UNHCR, an empty Vendor Registration Form clearly  indicating the UNHCR Vendor ID. 

company is registered with UNHCR and the bank details have not changed) filled/signed and stamped.

Thank you for your kind attention.  

Motchian Aman 

Senior Supply Officer 

UNHCR, LIBYA  

RFQ 077 – IT Equipment