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Regional Accountant – Middle East North Africa

General Function

The regional accountant support projects in the MENA region. This position is responsible for broad-based financial oversight of the projects including tracking and reporting project expenses and providing projections for the projects. She/he will work closely with the Project Directors/Managers, Business Officer and Headquarters to ensure the projects are compliant at all levels of funders’ rules and regulations.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Gathers cyclical spending needs of the projects, coordinates and maintains cash flow forecasting system-based activity needs and ensures the timely submission of wire transfer requests (WTRs), for approval.
• Oversees banking transactions, including deposits and bank statement collection, wire processing, and the adherence to proper approval procedures, as well as the maintenance of banking files including a list of signatories
• Arranges for the delivery of funds as required to the various locations.
• Responsible for cash and bank reconciliations as well as tracking business advances to project staff.
• Ensures compliance with local regulations in respect of financial and other matters (eg Registration, taxation and labor laws).
• Responsible for providing the Business Officer and Project Directors/Managers monthly budget projections.
• Responsible for preparing and record all payments in various locations reviewing all transactions in workflow. This involves writing checks or cash payment receipts and payment vouchers. Attaching relevant supporting documentation approval through workflow process. Ensure all procurement procedures and documentations are in place before processing payments.
• Review all financial aspects of finance deliverables including ad-hoc reports, audits reports and statutory reports
• Verify and validate all documents submitted for payments, before recording invoices.
• Maintain all vendors- ensuring up to date vetting and updated contact information.
• Prepare MER (Month End Report) in a timely manner- this includes preparing payroll documentation, acquiring proper payroll related documents, counting cash at the end of the month, Reconciling bank account balances and Vacation accrual balancing.
• Ensures vouchers are all correctly signed off and that no supporting documentation is missing. Responsible for follow-up and supply of documentation, if required after RPA review.
• Conducts banking transactions, including depositing and collecting bank statements, processing wires, converting currencies from one account to another. Responsible for cash and bank reconciliations.
• Reviews, manages, and liquidates Business Advances to project staff.
• Review staff payroll for all MENA offices.
• Manages Tax Returns, PAYE, Withholding Taxes, Annual Returns, staff deductions.
• Ensures compliance with USAID rules and regulations and other relevant donor stipulations for all financial processes.
• Reconciles credit cards.
• Review all tax and social security payments due to Tunisian government.
• Review all finance tasks and supervise local finance staff in various location across MENA.
• Assist the Business Officer in collecting all files required to build budget for proposals and help in writing budget narratives.
• Any other duties that may be assigned by the Business Officer.