Project Associate ( Roster ) – PNUD Retour vers les opportunités

Agency: UNDP

Title: Project Associate ( Roster )

Job ID: 30124

Practice Area – Job Family: Democratic Governance – ENVIRONMENT/POVERTY REDUCTION

Vacancy End Date: 17/05/2020 (Midnight New York, USA)

Time Left: 9d 10h 56m

Duty Station: Tunis, Tunisia

Grade: SB3

Vacancy Type: Service Contract (SC)

Posting Type: External

Bureau: Arab States

Contract Duration: 6 months (Renewable)

Background

UNDP is the UN’s global development network, an organization advocating for change and connecting countries to knowledge, experience and resources to help people build a better life.

Under the supervision of the CTA/Project Manager or Coordinator, the Project Associate will be responsible for planning, organization and efficient and timely implementation of Programme activities laid out in the Project Document and Work Plan including coordination of events.

S/he is responsible from ensuring project activities are administered in a timely and efficient manner in line with UNDP rules and procedures. S/he will be required to maintain high standards of service delivery, including adherence to deadline, quick response time, accuracy, completeness of information and sensitivity to client needs.

The Project Associate will work in close collaboration with the Operations, Procurement and Finance teams of UNDP to ensure smooth and timely management of inputs.

Duties and Responsibilities

The Project Associate is expected to assume the following tasks:

Key Results Expected/Major Functional Activities

Projects implemented timely and effectively according to annual work plan

• Plan and organize implementation of project activities according to work plan (Annual Work Plan) and project budget.
• Provide general administrative and logistical support to the project management for conducting project activities
• Monitor project timeline and performance of contractors (consultants and companies) and makes necessary amendments
• Organize and coordinate project meetings, reviews and site visits.
• Organize project events (meetings, steering committees, workshops, visibility events, seminars and training)
• Support project experts during implementation and monitoring of site-based joint activities with local stakeholders
• Prepare inputs to the reports and compile project reports according to the project document (including financial reporting when required)
• Draft correspondences, notes, briefs and other types of documents when required
• Coordinate implementation with project partners, ensuring effective information flow
• Implement project-specific communications plans by preparing materials and inputs for the website and organizing events.
• File and archive all relevant correspondence and project related documents such as: tender dossiers, proposals, technical reports, evaluation reports etc.
• Prepare contracts and terms of references
• Prepare inputs to ATLAS project management module

Project inputs administered timely and efficiently according to project plan and UNDP procedures

• Assist in selection of project experts and consultants and participates in selection process if required.
• Prepare inputs to ToRs, technical specifications, RFP/RFQ, bills of quantities.
• Assist in evaluation of bid and offers, compiles and prepares documentation (bid opening report, evaluation and selection reports).
• Support sound financial management of the Project (including financial reporting) in close cooperation and collaboration with Project Manager and/or the UNDP staff designated for financial/administrative issues
• Support preparation and conducting of procurement related procedures in close cooperation and collaboration with Project Manager and/or the UNDP staff designated for the procurement
• Prepare Request for Direct Payment (RDP) for signature
• Perform finance related assigned ATLAS role (General User)
• Document files for the Project.
• Fulfill additional tasks relevant to the job, as required

Project planning and formulation of the annual work plan supported

• Prepare inputs to formulation of Annual Work Plans, planning and sequencing of activities. Provides inputs to detailed implementation plans.
• Assist in formulation of budgets.
• Assist in periodic revision of Annual Work Plans and procurement plans in cooperation with IDG Procurement Officer
• Fulfill additional tasks, as required.

Financial management

• Prepare requests for advance of funds and/or direct payments;
• Monitor budget expenditures and maintain a proper record of approved project
• budgets and their revisions;
• Prepare proposals for budget revisions;
• Prepare and submit expenditure and programme budget status reports;
• Respond to queries from the Government and UNDP with respect to financial aspects of the programme, liaise with UNDP-appointed and external auditors wherever required;
• Prepare recurring reports as scheduled and special reports as required for budget preparations and audit;
• Advise and assist international advisors and national consultants on all aspects of allowances, travel claims and other financial matters and calculate payments due for claims and services;
• Undertake other financial and administrative tasks

Performance Indicators for Evaluation of Results

1. Qualitative inputs provided for project planning, annual work plan and project budget.
2. Organization of project activities in a timely manner.
3. Preparation of qualitative inputs for project reports; high-quality correspondence, briefs, reports prepared.
4. Timely inclusion of qualitative inputs for procurement processes; carefully execution of responsibilities according to UNDP rules; carrying out selection processes in a timely manner; correct preparation and compilation of official documentation.
5. Timely and thoroughly processing and monitoring of financial data