Project Assistant – IOM Retour vers les opportunités

Position Title: Project Assistant
Duty Station: Tunis, Tunisia
Classification: G5
Type of Appointment: Special Short Term contract;
Estimated Start Date: ASAP
Reference Code: SVNTN2020-020

Organizational Context and Scope:

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Under the overall supervision of the IOM Tunisia’s Monitoring Evaluation and Research Officer, and the direct supervision of the National Project Officer, the successful candidate will be tasked to assist the implementation and reporting to the youth at-risk of re-emigration project and to overall support the migration and development unit. The project, financed by the Government of Italy, aims to support and accompany youth at risk of irregular migration, in particular those who have already tried to cross the border in an irregular way. A full mechanism will be implemented which aims to strengthen national capacities to provide empowerment services to youth through technical support and tools, facilitating cross-sectoral coordination, establishing national networks and referral mechanisms, and provide trainings and conferences to exchange lessons learnt and good practices.

Core Functions / Responsibilities:

In particular he/she will:

• Support the implementation of the youth at-risk of irregular re-emigration project, including but not limiting to preparing, and implementing the project activities;
• Participate in the development and maintain the project work plans and activities as well as the Migration and Development Unit activities;
• Provide inputs concerning the project activities to the monthly and interim reports;
• Identify issues and report them to the supervisor in a timely manner with recommendations for resolution;
• Support with maintaining partnerships between IOM Tunisia and relevant Government entities, other UN agencies and civil society partners;
• Assist the organization and participation in meetings with key local stakeholders (local Government institutions, CSOs, etc.) and the private sector, inter alia, taking minutes of the meetings, brief notes/notes for the file;
• Prepare training work plans including logistics and budget. Support the Project Manager in managing the training costs and project budget lines and tailor the training programs as necessary;
• Draft Memoranda of Understanding, contracts, expert ToRs, agreements and other related documentation to support social and economic inclusion of youth;
• Provide administrative and operational support to the international and local experts commissioned by IOM for the purposes of the project;
• Ensure discretion and confidentiality regarding the personal data of beneficiaries, in line with IOM Data Protection Principles;
• Support the production of regular briefings, summaries, press releases, presentations and other relevant information materials on project activities, when required;
• Draft official correspondence (letters, Notes Verbales, faxes) and dispatch official correspondence to Government, partners, other IOM offices on time and effectively;
• Assist in fulfilling internal procurement, and other administrative formalities in order to provide support to programmatic activities;
• Maintain the necessary administrative and financial documents and relevant documents for reporting;
• Draft monthly, interim reports in line with IOM standards and procedures, hence contributing to timely submission in line with donor requirements;
• Perform other related duties as may be assigned by the Project Manager.

Required Competencies:

The incumbent is expected to demonstrate the following values and competencies:
Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Inclusion & respect for diversity

• Respects and promotes individual and cultural differences. Encourages diversity and inclusion wherever possible.
• Shows respect and sensitivity towards gender, culture, ethnicity, religion, sexual orientation, political conviction and other differences.
• Encourages the inclusion of all team members and stakeholders while demonstrating the ability to work constructively with people with different backgrounds and orientations.
• Promotes the benefits of diversity; values diverse points of view and demonstrate this in daily work and decision making.
• Challenges prejudice, biases and intolerance in the workplace.

Integrity & transparency

• Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Upholds and promotes the Standards of Conduct and Unified Staff Regulations and Rules.
• Delivers on commitments; manages the organization’s resources reliably and sustainably.
• Embraces and encourages transparency, balancing this with the need for discretion and confidentiality as appropriate.
• Maintains impartiality and takes prompt action in cases of unprofessional or unethical behaviour.
• Does not abuse one’s position and acts without consideration of personal gain. Is motivated by professional rather than personal concerns.

Professionalism

• Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Demonstrates professional competence and mastery of subject matter and willingness to improve knowledge and skills.
• Seeks to raise professional standards in self and others through daily work and activities.
• Adapts quickly to change and is decisive and versatile in face of uncertainty.
• Shows self-control and persistence when faced with difficult problems, and remains calm in stressful situations.
• Is conscientious and efficient in meeting commitments, observing deadlines and achieving results.

Core Competencies

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Teamwork

• Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Establishes strong relationships with colleagues and partners; relates well to people at all levels.
• Is fully aware of the team purpose, respects and understands individual and collective responsibilities.
• Willingly puts in extra effort without being asked and adopts a “hands-on” approach whenever necessary to achieve team objectives.
• Coordinates own work with that of the team to meet agreed priorities and deadlines.

Delivering results

• Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Produces quality results and provides quality services to clients.
• Meets goals and timelines for delivery of products or services.
• Manages time and resources efficiently, monitoring progress and making adjustments as necessary.
• Shows understanding of own role and responsibilities in relation to expected results.

Managing and sharing knowledge

• Continuously seeks to learn, share knowledge and innovate.
• Keeps abreast of new developments in own field of competence and creates opportunities for knowledge management initiatives.
• Shares knowledge and learning willingly, and proactively seeks to learn from the experiences of others.
• Puts new learning into practice and draws on diverse sources of ideas and inspiration.
• Contributes to the identification of improvements to work processes and assists in implementing them.

Accountability

• Takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Accepts personal responsibility for quality and timeliness of work.
• Takes ownership of all responsibilities within own role and honours commitments to others and to the Organization.
• Operates in compliance with organizational regulations and rules.
• Accepts and gives constructive criticism; acknowledges and corrects mistakes and apply lessons learned for improvement.

Communication

• Encourages and contributes to clear and open communication.
• Explains complex matters in an informative, inspiring and motivational way.
• Presents information using language and sequence of ideas that is easy for recipients to understand.
• Adapts communication to the recipient’s needs, asks questions to clarify, and exhibits interest in having two-way communication.
• Encourages others to share their views, using active listening to demonstrate openness and to build understanding of different perspectives.
• Listens carefully and genuinely to the views and positions of others; acts on received