Project Assistant-ACTED

Position

Project Assistant

Starting Date

ASAP

Reference of the offer

Publication Date

27.10.2026

Location

Tunis

Type of contract

Full time

Duration

Open ended – 6 months Trial period

Security Level

N/A

About ACTED

Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential. ACTED endeavours to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential. We go the last mile: ACTED’s mission is to save lives and support people in meeting their needs in hard-to-reach areas. With a team of 4,800 national staff, 450 international staff, ACTED is active in 38 countries and implements more than 505 projects a year reaching over 20 million beneficiaries. More on www.acted.org 

Context of the position and key challenges

The Program Assistant is responsible for the day-to-day implementation of ACTED's Tunisia-side projects and contributes to the growth of the Tunisia programme. The role covers four areas:

1. Project - Tunisia component: "Disaster preparedness support to key emergency actors in North Africa", funded by DRC with DG ECHO as back-donor (27 May 2026 – 30 April 2028). Civil society strengthening, disaster risk reduction, anticipatory action and emergency preparedness delivered with and through Tunisian CSOs, harmonised with the Libya component.

2. Other Tunisia projects, current and future, as assigned.

3. Programme development and representation: proposals, concept notes, partnerships and external events.

4. Strategic initiatives: preparation and organisation of the Forum Convergences Tunisie, and preparatory work for the potential opening of a Maison 3Z in Tunisia.

The role is primarily operational. For project activities, the Program Assistant works under the lead of the relevant Project Manager (PM): decisions, risks, budget deviations and work plan changes are escalated to the PM, not taken at Assistant level. For proposal development, events, Forum Convergences, Maison 3Z and any activity not attached to a project with a PM, the Program Assistant works under the lead of the Program Development Manager (PDM).

Key roles and responsibilities 

. Project  – Tunisia component

Under the direct supervision of the PM.

1.1 Activity implementation

• Implement the activities assigned under the approved work plan of the Tunisia component, in line with deadlines, output targets and quality standards.

• Translate the work plan into monthly and weekly schedules and submit them to the PM for validation.

• Prepare the documentation to launch each activity (EOIs, invitation letters, agendas, attendance sheets, participant lists) on the basis of validated criteria and templates.

• Organize trainings, coaching sessions, mentoring visits and simulation exercises (venues, materials, transport, per diem, participant communication).

• Update the output-based plan daily with actual outputs, completion dates and means of verification.

• Flag constraints, bottlenecks and delays to the PM promptly, with proposed solutions.

• Apply the tools, methodologies and activity calendar harmonized with the Libya component, and report any discrepancy to the PM.

1.2 Training of Trainers, cascade trainings and CSO grants

• Contribute to the training needs assessment of selected CSOs and adapt the ToT curriculum (disaster preparedness, anticipatory action, emergency response) to the Tunisian context, in Arabic/French.

• Plan and organize ToT sessions, coordinate contracted trainers, administer pre/post-tests and evaluations, and ensure each CSO leaves with a draft cascade training plan.

• Support CSOs to finalize cascade training plans, provide validated materials and templates, and conduct quality spot-checks with feedback to CSO trainers.

• Ensure inclusive participant selection (women, youth, persons with disabilities, vulnerable groups) and coordination with municipalities, Civil Protection, the Tunisian Red Crescent and other emergency actors.

• Collect and verify evidence of cascade trainings, track people trained (sex, age, disability) and transmit data to MEAL.

• Support CSOs to develop project proposals, work plans and budgets for their preparedness and anticipatory action projects, and pre-review them against EOI criteria.

• Hold kick-off meetings with grantees on grant obligations (reporting, financial management, procurement, visibility, safeguarding/PSEA, complaints mechanism).

• Conduct regular supervision visits (at least monthly), verify progress, spot-check activities and beneficiary lists, write visit reports and keep the supervision tracker updated.

• Review CSO narrative and financial reports, verify expenditure eligibility and milestones before instalment release and at close-out.

• Support grant close-out: final reports, asset handover, lessons learned and sustainability measures.

1.3 Grants follow-up and compliance

• Support the EOI process: publication, registration of applications, eligibility checks against the Tunisia EOI criteria, and selection committee files.

• Compile documentation for due diligence, MEAL validation and FLATS screening of shortlisted CSOs.

• Prepare and file grant agreement documentation so that each partner file is complete and audit-ready.

• Follow up sub-grant milestones and the instalment disbursement schedule, and inform the PM when conditions for disbursement or close-out are met or at risk.

• Support internal and external audits and verification missions.

1.4 Partner accompaniment and local coordination

• Act as day-to-day focal point for the CSOs supported under the Tunisia component and coach them through the sub-grant cycle.

• Support CSO initiatives under the thematic areas of the call (natural disaster and climate risk preparedness, anticipatory action, community emergency response and first aid, contingency planning, risk communication, protection of vulnerable groups including migrants and refugees).

• Implement each CSO's capacity strengthening plan and support CATALYST baseline and endline capacity assessments.

• Organise coordination and peer-exchange meetings between supported CSOs, and with the Libyan CSOs where relevant.

• Maintain working relationships with municipalities, Civil Protection, the Tunisian Red Crescent and other emergency actors; obtain required authorisations; facilitate integration of preparedness tools into local coordination arrangements.

• Provide field information and technical inputs for consortium coordination with DRC and partners.

2. Other Tunisia projects

Under the lead of the PM of the relevant project:

• Implement assigned activities, identify beneficiaries, collect data and coordinate with communities on their needs.

• Organise meetings, workshops and events; conduct field visits and provide technical advice.

• Provide back-up across projects according to priorities set by the PMs and the PDM.

3. Programme development and representation

Under the lead of the PDM:

• Contribute to proposals and concept notes: context analysis, needs assessments, logframes, narrative sections, workplans, budget inputs and annexes.

• Support donor and partner mapping, and monitor calls for proposals relevant to Tunisia.

• Feed new proposals with lessons learned results and field needs from ongoing projects.

• Represent ACTED at external events, conferences and coordination meetings; prepare briefs and share notes.

• Support partnership development with CSOs, universities, private sector and public stakeholders.

• Maintain a working understanding of the Tunisian civil society ecosystem, including key CSOs, community-based organisations, migrant/refugee-led organisations, networks, platforms, technical organisations and other relevant actors.

4. Forum Convergences Tunisie

Under the lead of the PDM:

• Prepare and organise the Forum: concept, agenda, themes and speakers.

• Coordinate co-organising partners, venue and service providers, including procurement and logistics.

• Support fundraising and sponsor relations (sponsorship packages, follow-up with partners and donors).

• Manage invitations, registrations, communication materials and social media with the communication focal point.

• Coordinate the event on the day and produce the post-event report and visibility products.

5. Preparation of a potential Maison 3Z

Under the lead of the PDM and the Country Director:

• Contribute to the feasibility study for a Maison 3Z in Tunisia (zero exclusion, zero carbon, zero poverty): context, needs, location options, services and business model.

• Map potential partners, funders, entrepreneurs and ecosystem actors (incubators, universities, municipalities, social and solidarity economy actors).

• Draft concept notes and presentation materials, and organise consultation meetings and visits.

• Build on links with the Forum Convergences community and existing ACTED partners in Tunisia.

6. Cross-cutting: finance, logistics, MEAL, reporting, supervision, security and visibility

• Finance: prepare cost estimates, cash requests, per diem and reimbursement lists; transmit supporting documents to Finance on time; provide monthly expenditure and forecast inputs for the BFU; alert the PM of any cost deviation.

• Logistics: prepare order forms and specifications, follow up procurement against activity dates, and ensure reception, distribution and inventory of project materials; carry out crisis-modifier preparedness arrangements decided by the PM (14GRS).

• MEAL: collect and submit activity data, report outputs against targets, support assessments and donor visits, ensure the feedback and complaints mechanism is known and cases transmitted.

• Quality: apply gender, protection, inclusion, conflict sensitivity, environmental and safeguarding principles; collect participant feedback and propose adjustments to the PM.

• Reporting: write activity reports after each training, visit or mission; provide timely inputs to internal, consortium and donor reports; draft meeting minutes; provide weekly updates in base coordination meetings and a bi-weekly progress report to the PM / PDM.

• Supervision: provide day-to-day guidance to community mobilisers or volunteers assigned, if any; coordinate contracted trainers and consultants and confirm deliverables to the PM for payment.

• Security: comply with ACTED security procedures, submit movement plans, coordinate daily with the Access and Security Department, and report incidents and contextual risks.

• Visibility: apply donor and consortium visibility requirements; collect photos, testimonies and consent forms; support production and translation of communication materials.

• Perform any other tasks assigned by supervisors.

Conditions

The Project Assistant will be working from Acted’s office in Tunis, Tunisia. 

She/he should be able and willing to travel to Acted’s project sites around Tunisia to conduct monitoring and evaluation missions.