Programme Support Finance Assistant (Community Stabilization) – IOM عودة إلى الفرص

Duty Station : IOM Libya in Tunis, Tunisia
Classification : General Service Staff, Grade G6
Type of Appointment : Six months, with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : June 15th, 2021

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context:
Under the overall supervision of head, Community stabilization unit, close coordination with Compliance and Reporting Officer and Finance unit and direct supervision of CS Grants Officer, the Programme support finance assistant will perform the following duties:

Core Functions / Responsibilities:
1. Reviewing final financial reports and correspondences with implementing partners’ finance departments to ensure that all necessary documentation is provided in accordance with IOM financial reporting guidelines.
2. Ensure the expenses reported in the final/interim financial reports are genuine, eligible in compliance with the donor agreement, and adequate for audit.
3. Reviewing any irregular transactions not in line with the detail activity reported in the narrative report, or any unreasonable detail for further verification before submitted to Finance unit. Any irregularities shall be noted, fully documented, and coordinated with CS Grants Officer and Compliance and Reporting Officer.
4. Lead the financial capacity building of implementing partners and service providers, ensuring that partners have been oriented on all IOM financial and procurement requirements.
5. Lead the logging of different financial process in the mission’s financial trackers and logbooks.
6. Closely coordinate with Finance unit to follow up payment documents and ensure any queries needing follow up immediately checked and resolved.
7. Perform accurate financial tracking and record keeping of the daily project’s financial activities.
8. Perform initial review of any budget changes and revisions, highlight the changes, and verify the reasonableness. Any unreasonable increase shall be immediately brought forward to the attention on CS Grants Officer and Compliance and Reporting Officer.
9. Maintaining financial reporting system for the ongoing projects to ensure project grant commitments and grant expenditures are tracked according to IOM standards.
10. Assist in processing grant administration (agreements, amendments and payments), prepare and submit the payment requests with complete supporting documents to Procurement, track payments released to IOM implementing partners; certify and process all grant payment vouchers according to IOM procedures.
11. Liaise and work with program officers and program assistants to enhance project performance regarding administrative and financial matters.
12. provide briefing for program assistants on the field regarding the requirements from the donor in relation to IP’s reporting requirement, thus enhancing their knowledge and allowing more proactive approach from program assistants on the field.
13. Follow up on advances and settlements for payments issued while maintaining timely records and up to date entries.
14. Maintain good filing system for all financial supporting documents in both hard and electronic forms. All comments and clarifications provided in relation to IP reports must be filed in the same file in complete. Retrieve files as necessary.
15. Keep good contact with IPs for any issues related to their finances and contract with IOM.
16. Follow up on the bank transfers /payments to the beneficiaries.
17. Perform any additional tasks may be requested by the direct supervisor.