Programme Management Assistant-UNOPS عودة إلى الفرص

Mission and objectives

UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner. Our vision is a world where people can live full lives supported by sustainable, resilient and inclusive infrastructure and by the efficient, transparent use of public resources in procurement and project management. Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations. With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it. A flexible structure and global reach means that we can quickly respond to our partners’ needs, while offering the benefits of economies of scale. The UNOPS North Africa Multi Country office (NAMCO) is responsible for managing strategic and operational risks associated with the Multi Country office’s portfolio of engagements (in Tunisia, Morocco, Libya and Algeria) – setting up, developing and delivering cost effective services contributing to partners’ sustainable results and achievements of UNOPS management results. UNOPS North Africa Multi Country office (NAMCO) activities range from tailor-made administration, operations, human resources and logistics support for implementation of development and humanitarian projects; infrastructure and procurement management services; and advisory services to partners (in Tunisia, Morocco, Libya and Algeria) to facilitate effective procurement, supply and financial management. Partners include the Government of Tunisia, European Union, KOICA, World Bank and UN agencies such as UNHCR and WHO. It provides project management services including design, implementation, monitoring and evaluation. It also offers funds management, loan and grant administration, public, building local capacity markets, training and technical assistance.

Context

This volunteer assignment is supported by the Swiss Embassy in Tunisia as part of an initiative in partnership with the United Nations Volunteers (UNV) program to enhance youth inclusion, with a focus on the inclusion of young people with disabilities (2024-2026). Therefore, applications from young people with disabilities who meet the required qualifications are strongly encouraged.

Task description

The Programme Management Associate will have a primary reporting line to the PMO Team Lead of Tunisia. The PMO Team Lead will provide broad supervision and guidance. The role is based in Tunis and will be supporting the NAMCO PMO team in program monitoring, reporting, quality assurance and projects Set-up and closure. Summary of functions: 1. Program Monitoring and Reporting 2. projects Set-up and closure. 3. Quality Assurance 4. Knowledge management 1. Program Monitoring and reporting

● Assist the PMO team, in collaboration with the project managers, in creating NAMCO level delivery forecasts

● Participate in the routine oversight and analysis of delivery data within the dashboard system, using UNOPS ERP systems as required.

● Contribute to the preparation of the regular project reports in accordance with donor guidelines for reporting.

● Contribute to the regular review project status, evaluating performance criteria (scope, cost, schedule and quality).

● Maintain diaries and progress reports as required by UNOPS standard procedures.

● Participate in the routine maintenance and implementation of effective monitoring and evaluation systems of programme and project activities, in line with logical frameworks. 2. Projects Set-up and closure

● Assist the PMO Team in the development of the programme/project plans,

● Assist the PMO Team in coordinating the process of project closure across NAMCO.

● Assist the PMLO team in contributing to the appropriate disposal of project assets.

● Assist the PMO team in contributing to the timely and effective final (operational) reporting and initiation of financial disbursements as appropriate during Defects Notification Period. 3. Quality assurance

● Assist the PMO team in coordinating, organizing and documenting meetings of the project boards and other programmatic meetings and events under the programme

● Assist the PMO Team in regular financial variance analysis for the UNOPS NAMCO programmes and projects.

● Provide support to Programme and Project Managers with planning and execution of project deliveries according to best practices.

● Collaborate with Programme and Project Managers to ensure the implementation of standard Project Management processes and tools.

● Contribute to the quality reviews of programme/project documents and deliverables.

● Contribute to quality control of management products (project documents, reports, etc.). 4. Knowledge management

● Participate in, and advocate PMs’ participation in, relevant Communities of Practice.

● Assist the PMO team in the oversight of lessons learned procedures, ensuring that lessons learnt are shared in a timely and appropriate manner.

● Performs other related duties as assigned.