Programme Associate-The International Commission of Jurists Retour vers les opportunités

The International Commission of Jurists (ICJ) is an international non-governmental organization of judges and lawyers dedicated to advancing the rule of law and the legal protection of human rights around the world. Composed of 60 eminent judges and lawyers  representing all legal traditions, the ICJ has been established in 1952 and has offices in Geneva, Brussels, Bangkok, Katmandu, Tunis, Johannesburg, Harare andGuatemala City. 

We are recruiting a Programme Associate to join the Middle East & North Africa (MENA) Programme. The position will be based at the ICJ’s office in Tunis. 

The ideal candidate will display strong interpersonal, communication and organizational skills and must have a commitment to the core ideals of the organization. Priority will be given to  Tunisian applicants. 

RESPONSIBILITIES 

Under the supervision of the Middle East and North Africa (MENA) Programme Director, the  Programme Associate will hold the following responsibilities:  

Logistics 

∙ Assist in coordination and organization of ICJ activities in the MENA region including  visa, travel and accommodation arrangements for staff, experts, partners and seminars’  participants; 

∙ Coordinate with the interpreter, translator, printer and other supplier; ∙ Prepare with the FO the activity budget and ensure monitoring of the budget throughout  the activity; 

∙ Assist the MENA staff before, during and after the activity in any task related to its  implementation.  

Office Management 

∙ Carry out office operations such as maintenance, mailing, shopping, supplies,  equipment and errands; 

∙ Manage the reception of visitors and perform secretarial functions. Handle incoming  telephones, faxes and organize the use of post and courier services;  

∙ Manage relationships with service providers; 

∙ Act as focal point for all IT related issues, which includes liaising with IT support;  ∙ Ensure the proper up-keep, maintenance and professional appearance of the office  premises; 

∙ Perform general administrative tasks. 

Support in Accounting 

∙ Book Accounting operations based on ICJ procedures in the accounts system;

∙ Assist in preparing accounting documents and forms; 

∙ Store all accounting documents in an organized and systematic way; ∙ Administer all office payments/bills and administer the petty cash;  

∙ Prepare Purchase Approval Forms (PAFs) by providing quotations from several service  providers; 

∙ Prepare Consultancy contracts; 

∙ Prepare the payment of suppliers and consultants; 

∙ Ensure that ICJ procedure are implemented and respected in all financial operations and  transactions; 

∙ Coordinate with the Finance Officer (FO) for the preparation of internal financial reports,  budgets and other related matters;  

∙ Provide technical support and advice to the project management on financial aspects. Support in HR 

∙ Assist the HR manager with recording employee details in the database and preparing  the monthly salaries;  

∙ Assist the PM in maintaining the vacations planning for the staff; 

∙ Maintain staff leave records, process leave requests, coordinate submission of accurate  monthly timesheets, prepare monthly leave reports;  

∙ Coordinate the recruitment of staff and interns, including preparing Recruitment  Approval Forms (RAFs), circulating vacancy announcements, preliminary sorting of  resumes and arranging interviews; 

∙ Prepare employment contracts; 

∙ Support in the review of employment and working conditions to ensure legal  compliance; 

∙ Assist the management in the staff performance and evaluation processes; ∙ Coordinate visa and work permit process for Tunis office staff and interns; ∙ Keep the staff informed about the ICJ HR and related policies. 

QUALIFICATIONS 

The successful candidate will have: 

Education & Experience 

∙ A qualification in administration, finance or a related field or commensurate  relevant practical experience; 

∙ At least three years’ experience in administration, logistics or a related area of  work experience with an NGO an advantage. 

Computer Skills 

∙ Advanced knowledge of Microsoft Office, spread sheet and word-processing  programmes; Knowledge of Accounting software an asset. 

Language Skills 

∙ Fluency in Arabic and English (written and spoken) required, fluency in French  desirable. 

Other competences 

∙ Strong organizational, planning and time-management skills;  

∙ Good team player with excellent interpersonal and communication skills; ∙ Attention to detail and accuracy;  

∙ Capacity to work under pressure and to adapt to changing priorities and needs; ∙ Commitment to human rights and the rule of law.

The ICJ is an equal opportunities employer.