PROGRAM ASSISTANT -ABA عودة إلى الفرص

POSITION DESCRIPTION 

Category Full Time 

Location Tunis, Tunisia 

Reports to Program Manager 

Deadline for Application October 12, 2023 

1. Organization Overview 

The American Bar Association Rule of Law Initiative (ABA ROLI) is a non-profit organization that has  worked for over 30 years in more than 100 countries to promote the rule of law, advance human rights,  strengthen judicial institutions, support legal professionals, and advance understanding of the law and  rights of citizens. To this end, ABA ROLI has established partnerships with a wide range of actors,  including institutions in the justice sector, civil society organizations, bar associations, legal aid  organizations and lawyers, among others. 

The candidate will be supporting an ABA ROLI program in Tunisia. The individual will work in a team  environment, coordinating with multiple stakeholders and headquarters staff to ensure successful  implementation of all program activities.  

1. Position Overview 

The Program Assistant (PA) is responsible for supporting the senior program officers and program  manager leading technical and programmatic activities for an anticipated award in Tunisia. The individual  supports through logistics, training and event management, and collects program data that supports  monitoring and evaluation (M&E) reporting of program indicators and targets. The PA will support  logistics, operations, and programmatic activities with Government of Tunisia (GOT) stakeholders,  governorate staff, partners, CSOs, trainers, and facilitators. The program is focused on expanding and  standardizing the use of effective alternatives to incarceration (ATI) in Tunisia in an effort to decrease  prison overcrowding and recidivism rates in the country.  

The PA will be based in Tunis but will be required to travel to target governorates (including Nabeul,  Siliana, Jendouba, Kef, Kasserine and Sidi Bouzid) on which the program focuses, to support activities  and operations. 

2. Responsibilities

∙ Works closely with all programmatic team members to support program implementation through  coordination of activities and logistics;  

∙ Supports the planning of events and meetings, securing venues and supplies, and supporting  participants to ensure attendance; 

∙ Coordinates logistics for travel, meetings, and events;

∙ Collects program information and data (program documents, participant lists, minutes of  meetings), using ABA ROLI’s information management platforms; 

∙ Drafts information to be used in weekly, monthly and periodic reporting (i.e. quarterlies); ∙ Assists senior program staff with data collection, verification, and reporting; ∙ Identifies and synthesize good practices and lessons learned; 

∙ Ensures that activity logistics are implemented in accordance with program documents and  procedures in close collaboration with the CD and the M&E officer. 

∙ Supports or leads procurement processes for services, supplies, vendors, and consultants, to be  used in program trainings and events; 

∙ Coordinates with subgrantees to collect activity implementation data and reporting information  (written reports and budgeting); 

∙ Coordinates closely with administrative assistant, operations and compliance manager on all event  logistics to ensure adherence to ABA ROLI’s policies; 

∙ Works closely with the financial team to ensure all event and logistics procurements are in  compliance with ABA ROLI’s policies; 

∙ Responsible for maintenance of all hard and e-copies of program files; 

∙ Any other duties as assigned.  

3. Qualifications 

∙ A bachelor’s degree in law, political or social sciences, development, or related field is required; ∙ One to two years of demonstrated experience supporting programs and/or activities related to rule  of law, alternatives to incarceration, democratic processes, or other related areas; ∙ Experience working in a team, coordinating activities, trainings, events, and logistics supporting  program objectives; 

∙ Knowledge of work plans and monitoring and evaluation of program results; ∙ Excellent written and oral communication skills; 

∙ Ability to travel on work assignments to support program activities; 

∙ Excellent Excel, Word and Power Point skills; 

∙ Fluent Arabic, French, and English language required.