Procurement Specialist-FHI360 عودة إلى الفرص

FHI 360 is a global development organization with a rigorous, evidence-based approach. Our professional staff includes experts in health, nutrition, education, economic development, civil society, environment, and research. FHI 360 operates from 60 offices with 4,400 staff around the world. Our commitment to partnerships at every level and our multidisciplinary approach enable us to have a lasting impact on the individuals, communities, and countries we serve–improving lives for millions.

To strengthen our Team based in Tunis, we seek qualified candidates for the position of Procurement Specialist. 

Position Responsibilities

Technical and Operational:

• Assists with developing bid specifications.
• Reviews Purchase Requisitions and Scopes of Work to verify accuracy, terminology and specifications.
• Analyzes quotations received for the purchase of goods (compares prices, specifications, and delivery dates to determine the best bid among suppliers), selects or recommends suppliers and schedule deliveries for purchases not requiring a selection committee per the procurement thresholds.
• Works with selection committees and facilitates selection process for the purchase of goods or services (including local consultancies) (Prepares bid confidentiality forms, price comparison matrix, specifications matrix, evaluation sheets and all other required documents).
• Responsible for processing consultancies.
• Contacts suppliers to schedule or expedite deliveries, resolve shortages, missed or late deliveries to ensure contract terms and company needs are met.
• Prepares, reviews, maintains and uploads required purchasing files per the procurement checklist.
• Reviews invoices for accuracy, prepares PO Payment Request Forms, forwards payment package to finance and tracks payments.
• Checks shipments to ensure orders are filled correctly and goods meet specifications.
• Assists with revising and developing procurement operating policies and procedures.
• Interacts with internal and external customers to ensure purchasing activities within functional areas are met and comply with government regulations and FHI 360’s internal policies and procedures.
• Provides procurement technical assistance and conduct procurement trainings for FHI360 staff and local partners.
• Assigns procurement actions to procurement team and supervises them.
• Prepares procurement projections for finance.
• Receives and reviews procurement processes from procurement team before issuing POs.
• Conducts internal audits of procurement files to verify completeness and compliance with FHI360’s policies and procedures
• Verifies procurement trackers are maintained and are updated including procurement quarterly plans.
• Verifies payment trackers are maintained, are updated and follows up on any delayed payments.
• Performs other duties as assigned.

Other Responsibilities

• Updates procurement trackers
• Updates payment trackerShares invoices of purchased assets with Logistic Assistant to update master inventory including all required information (brand, model, serial number, etc)