Procurement Senior Assistant-UNOPS Retour vers les opportunités

Background:
The United Nations Office for Project Services (UNOPS) is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world.  UNOPS supports partners to build a better future by providing services that increase the efficiency, effectiveness, and sustainability of peace-building, humanitarian, and development projects.  Mandated as a central resource of the United Nations, UNOPS provides sustainable project management, procurement, and infrastructure services to a wide range of governments, donors, and United Nations organizations.  With over 8,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical, and management knowledge they need, where they need it.  By implementing around 1,000 projects for our partners at any given time, UNOPS makes significant contributions to results on the ground, often in the most challenging environments.Under the direct supervision of the Snr Procurement Analyst and the guidance of SNMC Procurement Specialist, the Procurement Senior Assistant is responsible for providing effective support in the management of a variety of procurement and contracting processes and /transactions for goods, services and works within the Procurement Unit

 

 

1. Administrative Procurement Support Services
2. Client Relationships / Stakeholder Management
3. Facilitation of knowledge building and knowledge sharing

1. Administrative Procurement Support Services

Provides a variety of specialized and non-specialized procurement  support services, ensuring consistency and quality of work steps completed, as well as optimal information flow:

• Assist in drafting bidding documents, evaluation reports, and contract award submissions, ensuring consistency in format and content.
• Process procurement transactions in UNOPS’ corporate system OneUNOPS;
• Assist in the preparation of Purchase Orders, Contracts, LTAs, or their Amendments.
• Process invoices for goods and services delivered ensuring accuracy and completeness of documentation and timely payment. Follow up to completion and inform clients.
• Monitor expenditures against allocations.
• Receive, review, log, and route incoming communication and procurement requests/invoices.
• Prepare reports, tables, charts, etc. applying technical skills and knowledge in formatting and presentations.
• Prepare Statistics and reports, including on Procurement volume.
• Undertake routine follow-up action on procurement on behalf of the supervisor;
• Publish procurement advertisements and awards.
• Maintain status reports on procurement activities and work in progress.
• Maintain and monitor the contracts’ dashboard.
• Ensure proper physical and electronic filing of all procurement documents accordingly.

 

       2. Client Services Client Relationships / Stakeholder Management

• Actively work with clients to provide and exchange information on a variety of issues in procurement processes and transactions, to deliver correct and timely services.

• Provide standardized procurement services, guidance, and information to personnel on routine processes and procedures

Education:

• First Level University Degree (bachelor’s degree) in Procurement, Business Administration, Public Administration, or equivalent disciplines is an advantage
• Master Degree in Procurement, Business Administration, Public Administration, Human Resources Management, or equivalent disciplines  will be an advantage
• Completion of secondary school is required.

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

1- Contract type: Local Individual Contractor Agreement (LICA)2- Contract level: ICS-05/LICA-053-Contract duration: Contrat à durée indéterminée, sous réserve d’un rendement satisfaisant, de la disponibilité des ressources et des priorités de l’organisation

For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

 

• L’UNOPS n’accepte pas de candidatures spontanées.
• Les candidatures reçues après la date de clôture ne seront pas examinées.
• L’UNOPS ne communiquera qu’avec les personnes sélectionnées pour passer à l’étape suivante du processus de recrutement, qui consiste en différentes évaluations.
• L’UNOPS désire favoriser la diversité et s’engage à garantir l’égalité d’accès à l’emploi. Le personnel de l’UNOPS est constitué de personnes de différentes nationalités, cultures, langues, races, identités de genre, orientations sexuelles et capacités. L’UNOPS souhaite conserver et renforcer cette diversité afin d’assurer l’égalité des chances ainsi qu’un environnement de travail inclusif pour l’ensemble de son personnel.
• L’UNOPS encourage les femmes ainsi que les personnes appartenant à des groupes sous-représentés au sein de son personnel à postuler, particulièrement les personnes appartenant à des minorités ethniques, à des groupes autochtones et à des identités de genre et des orientations sexuelles minoritaires, ainsi que les personnes handicapées.
• L’UNOPS désire s’assurer que toutes les personnes peuvent donner le meilleur d’elles-mêmes lors du processus d’évaluation. Les personnes présélectionnées qui nécessitent une aide supplémentaire pour effectuer une évaluation, y compris des accommodements raisonnables, sont invitées à en informer le personnel des ressources humaines après avoir reçu une invitation pour participer à cette évaluation.

Conditions

• Pour les postes de fonctionnaires (staff), l’UNOPS se réserve le droit d’affecter une personne à un poste de niveau moins élevé que celui publié dans l’offre d’emploi.
• Les titulaires d’un contrat provisionnel (retainer) doivent consacrer environ quatre heures de leur propre temps à suivre quelques formations obligatoires avant de commencer à fournir leurs services à l’UNOPS. Pour en savoir plus sur le contrat provisionnel, cliquez ici.
• L’ensemble des membres du personnel de l’UNOPS doivent, dans l’exercice de leurs fonctions, respecter la Charte des Nations Unies, les politiques et instructions de l’UNOPS ainsi que tout autre cadre de responsabilité pertinent. En outre, les membres du personnel doivent démontrer une compréhension des Objectifs de développement durable cohérente avec les valeurs des Nations Unies et la vision de « Notre programme commun ».
• La politique de l’UNOPS exige de procéder à la vérification des références de toutes les personnes retenues pour un poste. Ces vérifications sont déterminantes pour l’embauche.