Procurement Officers – ACEA Project عودة إلى الفرص

Background:

FHI 360 is implementing Collaborative Action for Handicraft Exports (ACEA) project in Tunisia, funded by the U.S. the Department of State. In partnership with the National Office of Handicrafts (ONAT), the goal of this project is to foster a more competitive handicraft value chain in Tunisia, leading to long-term sustainable economic growth, increased exports, and increased employment.

This goal would be achieved through technical assistance to two handicrafts value chains, including the initiatives of two clusters. A first phase supported the “Natural extracts” value chain in the Northwest of Tunisia and the Olive Wood value chain in Sfax and Sidi Bouzid. While expanding support to these value chains the project will begin supporting three additional value chains in 2021.

In order to support our Procurement department, we are looking for qualified candidates for the position of 2 Procurement Officers.

Position Responsibilities

Technical and Operational:

• Assists with developing bid specifications.
• Reviews Purchase Requisitions and Scopes of Work to verify accuracy, terminology and specifications.
• Analyzes quotations received for the purchase of goods (compares prices, specifications, and delivery dates to determine the best bid among suppliers), selects or recommends suppliers and schedule deliveries for purchases not requiring a selection committee per the procurement thresholds.

• Works with selection committees and facilitates selection process for the purchase of goods or services (including local consultancies) (Prepares bid confidentiality forms, price comparison matrix, specifications matrix, evaluation sheets and all other required documents).

• Responsible for processing consultancies.

• Contacts suppliers to schedule or expedite deliveries, resolve shortages, missed or late deliveries to ensure contract terms and company needs are met.

• Prepares, reviews, maintains and uploads required purchasing files per the procurement checklist.

• Reviews invoices for accuracy, prepares PO Payment Request Forms, forwards payment package to finance and tracks payments.
• Checks shipments to ensure orders are filled correctly and goods meet specifications.
• Assists with revising and developing procurement operating policies and procedures.
• Interacts with internal and external customers to ensure purchasing activities within functional areas are met and comply with government regulations and FHI 360’s internal policies and procedures.
• Provides procurement technical assistance and conduct procurement trainings for local partners.
• Provide logistics support if needed.
• Performs other duties as assigned.

Other Responsibilities

• Update procurement trackers
• Update payment trackers
• Coordinate with team members, hotels and other service providers to ensure event organization and hotel bookings for staff.
• Share invoices of purchased assets with Logistic Assistant to update master inventory including all required information (brand, model, serial number, etc)