Procurement Officer – Tunis Office عودة إلى الفرص

Background:

Ma3an is a five-year (2018-2023) USAID-funded project with the goal to increase youth participation in civic and political life, address youth grievances, and prevent radicalization in Tunisian communities vulnerable to violent extremism.  Ma3an’s objectives include: Youth are equipped with skills and engaged in civic actions with local actors to address their communities’ needs and grievances (Positive Youth Development – PYD), and Tunisian capabilities to prevent and counter violent extremism are enhanced (Preventing Violent Extremism- PVE). At the community level, Ma3an uses a community-driven PYD/PVE model to inform and support sustainable interventions through ongoing collaboration between community actors that are inclusive, participatory, and solutions-focused. These include working with and through local CSO partners to understand local dynamics in each community; and implement community-driven PYD/PVE programming involving youth, local NGOs, local government, and other community leaders through community-specific grants.        

In order to support our Procurement department, we are looking for qualified candidates for the position of Procurement Office for Tunis Office.

Position Responsibilities

Technical and Operational:

• Assists with developing bid specifications.
• Reviews Purchase Requisitions and Scopes of Work to verify accuracy, terminology and specifications.
• Analyzes quotations received for the purchase of goods (compares prices, specifications, and delivery dates to determine the best bid among suppliers), selects or recommends suppliers and schedule deliveries for purchases not requiring a selection committee per the procurement thresholds.

• Works with selection committees and facilitates selection process for the purchase of goods or services (including local consultancies) (Prepares bid confidentiality forms, price comparison matrix, specifications matrix, evaluation sheets and all other required documents).

• Responsible for processing consultancies.

• Contacts suppliers to schedule or expedite deliveries, resolve shortages, missed or late deliveries to ensure contract terms and company needs are met.

• Prepares, reviews, maintains and uploads required purchasing files per the procurement checklist.

• Reviews invoices for accuracy, prepares PO Payment Request Forms, forwards payment package to finance and tracks payments.
• Checks shipments to ensure orders are filled correctly and goods meet specifications.
• Assists with revising and developing procurement operating policies and procedures.
• Interacts with internal and external customers to ensure purchasing activities within functional areas are met and comply with government regulations and FHI 360’s internal policies and procedures.
• Provides procurement technical assistance and conduct procurement trainings for local partners.
• Provide logistics support if needed.
• Performs other duties as assigned.

Other Responsibilities

• Update procurement trackers
• Update payment trackers
• Coordinate with team members, hotels and other service providers to ensure event organization and hotel bookings for staff.
• Share invoices of purchased assets with Logistic Assistant to update master inventory including all required information (brand, model, serial number, etc).