Procurement Officer – Tunis-FHI360 Retour vers les opportunités

ABOUT FHI 360

FHI 360 (www.fhi360.org) is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research and technology — creating a unique mix of capabilities to address today’s interrelated development challenges. FHI 360 serves more than 70 countries and all U.S. states and territories.

ABOUT MA3AN PROJET

Through the Ma3an project, FHI 360 is working to strengthen resilience in 30 Tunisian communities. The project works to engage marginalized youth, identify and reduce community-specific vulnerabilities, and catalyze and harness public- and private-sector resources to create a lasting foundation for social cohesion and resilience.  FHI 360 uses a community resilience process to increase the capacity of communities to withstand political, social or economic stresses and shocks. The process begins with youth-led mapping of community opportunities and challenges. The youth mappers then present their findings and priorities at collaborative stakeholder action-planning workshops and work with a cross-section of community stakeholders to develop activities that address the prioritized needs. These activities strengthen collaboration among community members while also addressing community and youth development needs.

In order to strengthen our Procurement Department, we are looking for two qualified candidates for the position of Procurement Officers. 

Position Responsibilities

Technical and Operational:

• Assists with developing bid specifications Reviews Purchase Requisitions and Scopes of Work to verify accuracy, terminology and specifications.
• Analyzes quotations received for the purchase of goods (compares prices, specifications, and delivery dates to determine the best bid among suppliers), selects or recommends suppliers and schedule deliveries for purchases not requiring a selection committee per the procurement thresholds.
• Works with selection committees and facilitates selection process for the purchase of
  goods or services (including local consultancies) (Prepares bid confidentiality forms, price comparison matrix, specifications matrix, evaluation sheets and all other required documents).
• Responsible for processing consultancies.
• Contacts suppliers to schedule or expedite deliveries, resolve shortages, missed or late
  deliveries to ensure contract terms and company needs are met.
• Prepares, reviews, maintains and uploads required purchasing files per the procurement
  checklist.
• Reviews invoices for accuracy, prepares PO Payment Request Forms, forwards payment package to finance and tracks payments.
• Checks shipments to ensure orders are filled correctly and goods meet specifications
• Assists with revising and developing procurement operating policies and procedures.
• Interacts with internal and external customers to ensure purchasing activities within
  functional areas are met and comply with government regulations and FHI 360’s
  internal policies and procedures.
• Provides procurement technical assistance and conduct procurement trainings for local partners.
• Provide logistics support if needed.
• Performs other duties as assigned.

Other Responsibilities

• Update procurement trackers
• Update payment trackers
• Coordinate with team members, hotels and other service
  providers to ensure event organization and hotel bookings for staff.
• Share invoices of purchased assets with Logistic
  Assistant to update master inventory including all required information (brand,
  model, serial number, etc).