(Offre en Anglais) PNUD recrute un Human Resources Assistant Retour vers les opportunités

• Agency: UNDP
• Title: Human Resources Assistant
• Job ID:  7192
• Practice Area – Job Family: Management
• Vacancy End Date: 24/12/2016
• Duty Station: Tunis, Tunisia
• Education & Work Experience: C-HS Graduate or Equivalent – 3 year(s) experience
• Languages: Required: Arabic, English
• Grade: SB3
• Vacancy Type: Service Contract (SC)
• Posting Type: External
• Bureau: Arab States
• Contract Duration: One year
• Location: Tunis, Tunisia, with relocation to Tripoli, Libya, as soon as situation allows.
• Eligibility: Only Tunisian nationals are eligible to apply.

Background

Under the guidance of the Operations Manager and direct supervision of HR Specialist, HR Assistant provides HR services ensuring high quality, accuracy and consistency of work. The HR Assistant promotes a client-oriented and consistent with rules and regulations approach in the Unit.

The HR Assistant works in close collaboration with the operations, programme and projects’ staff in the CO and UNDP HQs staff to exchange information and ensure consistent service delivery.

Duties and Responsibilities

Summary of Key Functions:

• Implementation of HR strategies.
• Implementation of HR services.
• Support to staff career management and career development.
• Support to UN-related surveys.

Ensures implementation of HR strategies focusing on achievement of the following results:

• Full compliance of HR processes and records with UN/UNDP rules, regulations, policies and strategies;
• Input to the CO business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in HR management in consultation with the direct supervisor and office management.

Implements HR services focusing on achievement of the following results:

• Preparation of draft vacancy announcements, compiling matrixes, performing functions of Secretary in interview panels;
• Collection of background information for submissions to the Committee Review Panel (CRP) and/or Committee Review Board (CRB);
• Maintenance of proper filing system for HR records and documents;
• Provision of information for cost-recovery bills in Atlas for HR services provided by UNDP to other Agencies;
• Preparation of draft contracts and other HR documentation relating to recruitment, separation, contract extension, leave management;
• Other duties as required.

Ensures proper staff performance management and career development focusing on  achievement of the following  results:

• Provision of background information to CRG;
• Provision of background information for drafting Whole Office Learning plan and individual learning plans.

Ensures conduct of UN-related surveys focusing on achievement of the following results:

• Assistant to collection of information for comprehensive and interim local salary;
• Collection of information to establish  UNDP Salary Scale for  Services Contract.

Impact of Results

The key results have an impact on the execution of the CO HR services in terms of quality and accuracy of work completed. Accurate data entry and presentation of financial information and client-oriented approach enhances UNDP capability in the HR management.

Competencies

Functional Competencies:

• Building Strategic Partnerships
• Maintaining information and databases
• Analyzes general information and selects materials in support of partnership building initiatives.

Promoting Organizational Learning and Knowledge Sharing

• Basic research and analysis
• Researches best practices and poses new, more effective ways of doing things.

Job Knowledge/Technical Expertise

• Fundamental knowledge of processes, methods and procedures
• Understands the main processes and methods of work regarding to the position;
• Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks;
• Strives to keep job knowledge up-to-date through self-directed study and other means of learning;
• Demonstrates good knowledge of information technology and applies it in work assignments.

Promoting Organizational Change and Development

• Presentation of information on best practices in organizational change
• Demonstrates ability to identify problems and proposes solutions.

Design and Implementation of Management Systems

• Data gathering and implementation of management systems
• Uses information/databases/other management systems.

Client Orientation

• Maintains effective client relationships
• Reports to internal and external clients in a timely and appropriate fashion;
• Organizes and prioritizes work schedule to meet client needs and deadlines.

Promoting Accountability and Results-Based Management

• Gathering and disseminating information
• Gathers and disseminates information on best practice in accountability and results-based management systems.

Core Competencies:

• Demonstrating/safeguarding ethics and integrity;
• Demonstrate corporate knowledge and sound judgment;
• Self-development, initiative-taking;
• Acting as a team player and facilitating team work;
• Facilitating and encouraging open communication in the team, communicating effectively;
• Creating synergies through self-control;
• Managing conflict;
• Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
• Informed and transparent decision making.