Oxfam Middle East and North Africa recrute un “Finance & Operation Manager” عودة إلى الفرص

Job Description

Oxfam’s vision is a just world without poverty: a world in which people can influence decisions that affect their lives, enjoy their rights, and assume their responsibilities as full citizens of a world in which all human beings are valued and treated equally.

Team purpose

To manage and coordinate all operation and financial aspects of the Country Office, together with the Country Director (CD) and other relevant team players. Main duties include, but not limited to, manage the finance and operation team, conduct financial planning, prepare budgets, oversee the CO expenditures and support all accounting and procurement services and ensure that they are efficient and effective and in full compliance with the Oxfam standards and procedures.

Post Conditions

• Type of contract: Fixed term contract
• Contract Duration: One year (renewable depending on staff performance and the availability of funding)
• Working hours: Full time (40 hours/week)
• Location: Based in Tunis, Tunisia
• Salary & Conditions: National Contract. Oxfam offers a decent salary and working conditions.
• Starting date: as soon as possible
• Positions reporting to this post: Finance Officers, Accounting Officer and Procurement Officer
• Reporting to: Country Director

Job Purpose – Key Responsibilities and Accountabilities

• Management (20%)
  • Manage, monitor and mentor the ‘finance and operation team’ through day to day line-management, hosting regular team meetings as well as one-to-one meetings with the various members.
  • Responsible for the teams’ HR issues and concerns; team building, staff coaching and development, and performance review and assessment. In addition, the F&OM also manages and facilitates the recruitment and selection processes of new team members.
  • Provide a steer and regular guidance and support to the different team members in their respective roles.
  • Actively participate in the country Senior Management Team (SMT).
• Country Office Overall Finance Management (45%)
  • Contribute to the development, implementation and improvement of the Country Office financial management systems and procedures;
  • Work closely with the Country Director to produce the Country Office annual budget plan;
  • Advise the Country Director on the monthly, quarterly and annual financial projections of the office running costs;
  • Oversee the Country Office running costs orders after the approval of the annual budget for the execution of payments (including the payment of consultancy fees and salaries);
  • Support the Country Director in preparing the Country Office input for the ‘Balance Score Card’(BSC) and reviewing financial reports related to the Country Office, partner organizations and external donors;
  • Periodically monitor the spending and performance of the Country Office and revise where needed the (financial) planning and record this in the management information systems;
  • Provide the Country Director with financial analysis and expenditures reports and updates, as requested and needed;
  • Liaise with headquarter to facilitate regular and (un)expected internal and external financial audits according to the accounting manual and proactively engage with external auditors to resolve any relevant issues;
  • Regularly liaise and work closely with all finance related colleagues in CO and headquarter to ensure timely and efficient compliance with financial planning and budgeting, reporting and auditing requirements relevant to Oxfam and the donors.
  • Ensure that all Oxfam financial policy and procedures documents are well reviewed, understood, and accurately applied; ensure proper documentation and dissemination of policies to staff and thus partners;
  • Ensure that the CO staff have good understanding of the Oxfam financial policy and procedures and able to apply them accurately.
• Programs Financial Management (20%)
  • Provide general oversight of the CO Programs’ financial and administrative systems through directly manage the program related ‘finance officers’. And establish and maintain financial management and accounting control systems for programs’ expenditures;
  • Ensure that all donors’ financial policy and procedures documents are well reviewed, understood, and accurately applied, by self and all the relevant program team especially the finance officers and hence the partners;
  • Proactively work together with the program related ‘Finance Officers’ to ensure that all program related business and support services procedures are in line with the Oxfam standards. Provide support to program teams to ensure that the programs’ financial expenditures and procedures are in compliance with the donor’ contractual requirements and policies and procedures;
  • Receive and account for all programs funds (performing regular cash checks);
  • Participate in programs’ budget planning and realignments as required;
  • Track the transfer of funds between headquarters and the country office and manage accounting and finance records of in-country expenses, including developing spreadsheet for tracking and monitoring all programs’ financial activities, and maintaining spreadsheets with current expense data;
  • Work closely with the Head of Programs and the ID&FC (and others) during the preparation of new concept notes and proposals to oversee and produce relevant budget.
• Country Office General Operation Management (15%)
  • Together with CD and Accounting Officer, conduct regular review and analysis to ensure that Country Office is in full compliance with all local laws (e.g tax registration and labor laws) and all contractual agreements. Ensure efficient documentation of all agreements and contracts concluded by the Country Office;
  • Support the CD, and other relevant staff to ensure that all Country Office’s business and support services procedures are in line with the Oxfam standards;
  • Support the Country Office team in recruitment processes;
  • Support the CD in applying and maintaining efficient security and safety measures systems in relation to the staff, the office, and all assets.

This job description may be modified in accordance with the activities or the evolution of operational needs.