Oxfam recrute un Accounting & HR Admin Officer Retour vers les opportunités

Oxfam’s vision is a just world without poverty: a world in which people can influence decisions that affect their lives, enjoy their rights, and assume their responsibilities as full citizens of a world in which all human beings are valued and treated equally.

Team purpose

To oversee and efficiently execute the accounting (bookkeeping) and HR administrative policies, strategies, procedures and tasks in compliance with Oxfam (financial manual and using the Pastel software), donors (contracts) and national legal standards / obligations and to ensure a high-quality support and service to CO and team.

Post Conditions

• Type of contract: Fixed term contract
• Contract Duration: One year (renewable depending on staff performance and project funding)
• Working hours: Full time (40hours/week)
• Location: Based in Tunis, Tunisia ; The work will focus on Oxfam activities outside of Tunisia in MENA Region
• Salary & Conditions: According to Oxfam Salary scale and HR policy and conditions in Tunisia.
• Starting date: Soonest possible
• Reporting to: Country Director (CD)
• Staff reporting to this position: N/A

Job Purpose – Key Responsibilities and Accountabilities

Book-keeping (70%):

• Manage and processes financial data entry in the Pastel accounting software (and others if needed) and produce the country office monthly financial and annual reports.
  
• Manage and administer all CO data on payments and receipts for all running costs, keeping records of all financial transactions.
• Manage cash transactions in the office and maintain contact with the Bank/s and Oxfam different relevant department and teams regarding financial transactions. Calculate currency conversions, record cash movements and prepare bank reconciliations.
• Maintain financial records through filing, retrieval, retention, storage, compilation, coding, updating and purging in Pastel.
• Produce management accounts from pastel and inform the CD and Finance Coordinator when spending is not according the (financial) planning.
• Ensure compliance with tax registration and labor laws in all contracts and leases.
• Ensure good record keeping of all contracts concluded by the office.
• Together with the Finance Coordinator, act as key contact for both internal and external audits.
• Assist the ‘Program Finance Officers’ in the preparation of donor reports; when required.
• Perform any other relevant duties at the request of the Finance Coordinator and/or CD.
• Support the Finance Coordinator and CD when needed by participating fully in relevant funding activities, and assist in the development of donor proposals, budget submissions and other necessary activities to secure funding for program objectives.

HR Administration (25%):

• Develop – in cooperation with the CD – and implement a quality HR administration system (procedures and tools) for monitoring contracts, leave, payments, etc. as well as all HR performance review and capacity building processes.
• Regularly review the HR administration system at the Country Office to ensure that it is in line with the HR policies and systems of the Executive Affiliate (Oxfam Novib), Oxfam International and the national laws and harmonized with all other support services at the Country Office.
• Prepare the monthly payroll in consultation with the Finance Coordinator.
• Maintain an effective HR filing system, staff lists and records, both electronically and in hard copy, with proper files for all personnel and consultants in accordance to HR policies and procedures.
• Prepare, with the CD, and administer all employment contracts and non-program-related consultancy agreements.
• Keep all relevant managers updated on staff’s probationary periods and contract expiry dates.
• Support the CD in keeping a timely planning of performance reviews by responsible line managers. Where applicable, assist staff in working with the feedback tool.
• Maintain a training information system, keep track of staff trainings, support any related administrative activities etc. and keep contacts with (inter)national training institutes.
• Under the supervision of the CD, give input for the regular review of the NSTC and Salary Scale, where needed. Update the CD & HR (at Novib) on matters of national labor laws.
• Ensure that all staff have good understanding of the NSTC and other HR related policies.
• Coordinate the recruitment process: elaborate job adverts, ensure efficient publications, receive the document applications, facilitate interviews schedule, etc.
• Ensure that line managers organize the induction of new staff members and giving support on that responsibility.
• Support the ‘Admin & Procurement Officer’ in the relocation of expat staff and/or visitors (search for accommodation, arrange security assessments, tracking of shipment of luggage, arrangements of visa etc.).
• Responsible for the daily administration of staff, such as accepting reports of absence and recovery and passing them on to HR, meetings on frequent absence, coordinating and advising on the recruitment and selection procedure.).

Other – General Operation (5%):

• Analyze and review the Country office’s compliance with local laws (e.g. tax registration and labor laws) and all leases. Ensure proper documentation and management of all contracts concluded by the office;
• Actively attend in the Finance team meetings and all staff meetings;
• Coordinate and ensure the delivery of core institutional information and input needed from EA & OI as well as the PAs;
• Manage, ensure and maintain proper documentation and filing (hard and soft) of all relevant HR and financial records.

This job description may be modified in accordance with the activities or the evolution of operational needs.