L’organisation Internationale pour les Migrations (OIM) en Tunisie recrute un Assistant de projet (Offre en Anglais) عودة إلى الفرص

VACANCY NOTICE LY20/2015/04
(IOM Libya mision in Tunis)

International Organization for Migration (IOM) Libya mission in Tunis is looking for a Project Assistant according to the terms of reference stipulated below.

I. POSITION INFORMATION

Position title : Project Assistant
Position grade : G4
Type of appointment : Special Short Term, 6 months duration with possibility of extension
Duty station : IOM Libya mission in Tunis
Reporting directly to : Programme Officer
Overall supervision by : IOM Libya Chief of Mission
Ref Code : LY20/2015/04

II. CONTEXT

The International Organization for Migration (IOM), as a member of the IASC, recognizes the importance of accurate and timely information to advise an adequate humanitarian response as well as future transition towards return and recovery. Insecurity and instability in Libya have led to widespread internal displacement. IOM’s projects seek to provide a better understanding of IDP displacement and other mobility patterns in the country in order to inform a better targeted humanitarian response.

Under the direct supervision of the Programme Officer, the Project Assistant will be responsible, for the following activities, according to the procedures and training provided by IOM:

III. RESPONSIBILITIES AND ACCOUNTABILITIES

1. Support liaison with relevant governmental, non-governmental entities (NGOs), international organizations as well as other relevant actors.
2. Assist in the organization and implementation of field missions and trainings (Travel Authorization, security clearance).
3. Assist in data entry, verification and dissemination.
4. Assist with informal translations from English to Arabic and vice versa, provide occasional translation services in meetings.
5. Provide overall administrative support, preparing purchase requests, payrolls, requests for payment.
6. Assist in the procurement processes, preparing contracts with vendors, soliciting quotes.
7. Ensure proper documentation and filing of the project administrative and financial documents as well as of data collection forms.
8. Draft notes for files (NFFs) for trainings and meetings.
9. Undertake duty travel when necessary.
10. Any other duties that might be assigned.

IV. COMPETENCIES

Behavioural

Accountability

• Accepts and gives constructive criticism
• Follows all relevant procedures, processes, and policies
• Meets deadline, cost, and quality requirements for outputs
• Monitors own work to correct errors
• Takes responsibility for meeting commitments and for any shortcomings
• Client Orientation
• Identifies the immediate and peripheral clients of own work
• Establishes and maintains effective working relationships with clients
• Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries
• Continuous Learning
• Contributes to colleagues’ learning
• Demonstrates interest in improving relevant skills
• Demonstrates interest in acquiring skills relevant to other functional areas
• Keeps abreast of developments in own professional area

Communication

• Actively shares relevant information
• Clearly communicates, and listens to feedback on, changing priorities and procedures
• Writes clearly and effectively, adapting wording and style to the intended audience
• Listens effectively and communicates clearly, adapting delivery to the audience
• Creativity and Initiative
• Proactively develops new ways to resolve problems
• Leadership and Negotiation
• Convinces others to share resources
• Presents goals as shared interests
• Performance Management
• Provides constructive feedback to colleagues
• Provides fair, accurate, timely, and constructive staff evaluations
• Uses staff evaluations appropriately in recruitment and other relevant HR Procedures
• Planning and Organizing Sets clear and achievable goals consistent with agreed priorities for self

and others

• Identifies priority activities and assignments for self and others
• Organizes and documents work to allow for planned and unplanned handovers
• Identifies risks and makes contingency plans

Professionalism

• Masters subject matter related to responsibilities
• Identifies issues, opportunities, and risks central to responsibilities
• Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
• Persistent, calm, and polite in the face of challenges and stress
• Treats all colleagues with respect and dignity
• Works effectively with people from different cultures by adapting to relevant cultural contexts
• Knowledgeable about and promotes IOM core mandate and migration solutions

Teamwork

• Actively contributes to an effective, collegial, and agreeable team environment
• Contributes to, and follows team objectives
• Gives credit where credit is due
• Seeks input and feedback from others
• Delegates tasks and responsibilities as appropriate
• Actively supports and implements final group decisions
• Takes joint responsibility for team’s work

Technological Awareness

• Learns about developments in available technology
• Proactively identifies and advocates for cost-efficient technology solutions
• Understands applicability and limitation of technology and seeks to apply it to appropriate work

Technical

• Delivers on set objectives in hardship situations
• Effectively coordinates actions with other implementing partners