L’Organisation Internationale pour les migrations (OIM) recrute un(e)”Finance Assistant” (Offre en Anglais) Retour vers les opportunités

SPECIAL VACANCY NOTICE
IOM TUNIS: VA/TN2018-015
Finance Assistant

Position Title: Finance Assistant
Duty Station: Tunis, Tunisia
Classification: G4
Type of Appointment: Special Short Term Contract, 6 months with possibility of extension
Estimated Start Date: As soon as possible
Closing Date: 19 juin 2018
Reference Code: VA-TN 2018-015

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context:

Under the overall supervision of the Chief of Mission and direct supervision of the Senior Resource Management Assistant, the incumbent will be providing support to the IOM office in Tunis in terms of administration and finance requirements.

Core Functions / Responsibilities:

• Maintain accounting books as well as the cash and bank balance of IOM Tunis;
• Custodian of petty cash for office expenditures; collect funds, make disbursements duly authorized and maintain cash ledger in line with the prevailing instructions and posting of transactions in SAP;
•  Prepare mission’s treasury payment runs and proposals in SAP and follow up on the delivery process of checks to service providers and vendors;
•  Prepare bank transfers and cheques and follow up on the delivery process of checks to service providers and vendors;
•  Assist in the timely filing of vouchers and receipts in chronological order
•  Provide logistic support (e.g., photocopying and scanning documents, taking care of vouchers prepared by the unit, etc.)
•  Maintain an efficient filing system for vouchers/financial documentation;
•  Verify invoices, supporting documentation and ascertain that the equipment, supplies or services they refer to were duly received or provided before proceeding with payment request;
• Keep the register of the issued Travel Authorizations and Travel Documents, and follow-up on
• the timely settlement of all travels
• Perform DSA calculations and Expense Claims calculations
• Bring to the attention of the supervisor any relevant accounting issues
• Sort vouchers into separate files as needed during special audits of various projects
• Assist in the preparation of the monthly/annual financial statements and financial reports for the mission;
• Assist in preparation of funding requests to HQ and ensure that sufficient funds are available locally ;
• Keeping the confidentiality matters as defined by the mission’s requirements and IOM sources
• Assist in accurate financial tracking and record keeping of the daily projects financial activities.
• Assist in maintaining financial reporting system for the on-going projects so that project commitments and expenditures are tracked according to IOM standards.
• Maintain the accounting system including regular maintenance functions and monthly closing procedures; including:
• Following up on clearance advance payments
• Clearance of GL accounts (including VA’s) as needed
• Undertake duty travel related as required;
• Perform such other duties as may be required