Operations Assistant -Chemonics International Retour vers les opportunités

Title: Operations Assistant 

Length of Assignment: Long-Term 

Reports to: Procurement Specialist 

1. BACKGROUND 

The USAID-funded Visit Tunisia Activity is a 5-year project designed to enhance Tunisia’s  tourism potential, with the goal of generating revenue and jobs, particularly for women and  youth, and for populations in underserved regions of the country. The overall vision behind  USAID’s investment in Tunisia’s tourism sector is to capitalize on Tunisia’s natural, cultural,  

heritage and historical sites to develop a more diversified and high-quality tourism sector that  contributes to broad-based economic growth. Through this activity, USAID seeks to contribute  to Tunisia’s growth and development to offset the negative economic impact of the coronavirus  crisis. The project will seek to achieve the following four objectives: 

• Objective 1: Enhance Tunisia’s competitiveness as a tourism destination; • Objective 2: Increase tourism-related investments and revenue; 
• Objective 3: Improve the enabling environment for sustained growth in the tourism sector;  • Objective 4: Private sector engagement to expand the offer and quality of alternative tourism. 

This project will collaborate with the relevant ministries, private sector, and donors to advance  the objectives while contributing to the following high-level results:  

1. Increase in the number of tourists.  
2. Increase in the number of jobs in the tourism sector.  
3. Increase in tourism revenue.  
4. Increase in private sector-led investment and innovation in the tourism sector. 

2. POSITION DESCRIPTION 

The Operations Assistant will support a variety of administrative and logistic support duties  for all project in Tunis and the regions, logistics related functions, including direct  administrative support to the Chief of Party. 

3. DETAILED RESPONSIBILITIES  

• Assist the Procurement Specialist in the management of office administration and  procurement tasks (Cleaning, visitors records keeping and reception desk, STEG,  SONEDE, etc.). 
• Prepare solicitations for goods and services, collaborate with vendors, receive and review 

quotations, conduct evaluation summaries, and prepare Purchase Order and/or other  contracting documentation, as requested.  

• Support with Expense Report review and processing for all staff, including reviewing  back-up documentation for accuracy and completion, and submission to the finance team. 
•  Coordinate meeting schedules and track related logistics for operational and Senior Management support. 
• Monitor transportation plan tracker and respond/schedule related logistics day to day  tasks, including booking drivers, hotel rooms, flights, and other logistics. 
• Conduct various aspects of day-to-day operations in the office, including monitoring of inventory, personnel equipment, and travel logistics. 
• Supervise project drivers and assist in tracking of car lease agreement deliverables and  driver logs, ensuring completion and compliance. 
• Assist in the management of the relationship with the phone companies (Orange  and Ooredoo) and support the administration of phone contracts. 
• Support in the organization of events, workshops and trainings (booking, collecting sign in sheets, invoices tracking, vendor management, and other task as assigned)
•  Prepare, design, and consolidate reports/minutes/memo with high quality.
•  Create and manage Excel spreadsheets, trackers, visual depictions of data and prepare  PowerPoint presentations. 
• Supervise cleaning personnel and track office cleaning or functional supplies needs.
• Responds to the logistics needs and requests of the regionally-based staff.
•  Undertake other duties as assigned by supervisor or other Senior Manager. 

4. QUALIFICATIONS 

• Bachelor’s degree in a relevant field.  
• Preferred experience in international development field. 
• Experience in administration, operations, logistics or related field is highly preferred.
• Excellent writing and oral presentation skills.  
• Skilled at relationship management, with strong interpersonal and communication skills.
•  Demonstrated working knowledge of MS Word, MS Excel, and other basic  computer applications. 
• Fluent English. Arabic and/or French is desirable.  

5. REPORTING:  

The Operations Assistant will report to the Procurement Specialist. 

6. LEVEL OF EFFORT AND PERIOD OF PERFORMANCE 

This position is long-term, on a full-time basis. 

7. LOCATION OF THE ASSIGNMENT 

This assignment will be based in Tunis, Tunisia with possible travel to regional locations. The  office maintains a five-day work week. Overtime is not authorized.  

8. How to apply: 

Operations Assistant (smartsheet.com)