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Position Title: Security Assistant

Duty Station: Tunis, Tunisia

Classification: G5

Type of Appointment: Special Short Term for 6 months with possibility of extension.

Estimated Start Date: As soon as possible

Reference Code: LY20-2016-008

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context:

Under the overall supervision of the COM and the direct supervision and guidance of the Security Officer, the Security assistant will assist in the overall implementation and coordination of security related administrative services, as well as the administration and execution of processes & transactions, to ensure the high quality and accuracy of work within the Security Office Operations Team.

The Security Assistant promotes a client, quality, and results-oriented approach while performing crucial operations functions. Additionally, the incumbent will also continue to play a major role in the implementation of recommendations stemming from the audit of the IOM Safety & Security function.

The Security Assistant works in close collaboration with the Security Office staff in HQ , RO, the field, Operations, Program and projects staff in the mission and other UN agencies staff to exchange information and ensure consistent service delivery.

Core Functions / Responsibilities:

• Provide support required in the implementation of designated safety/security contingency plans, procedures and policies under the United Nations Department of Safety and Security (UNDSS) and IOM Security Management Systems.
• Ensure a coordinated approach on required security administration to IOM CO staff travel, external and within Libya, support a UN Security Framework for monitoring and tracking standards, including UN-TRIP, IOM staff lists, SOP`s under MOSS through maintained and archived administrative systems to support.
• Maintain and update a IOM Libya based in Tunisia staff call sign list (if applicable) and wardens list of internal and external incoming staff under the Security Officer. Oversee the guarding service providers or security support staff, following MOSS standards on VHF/HF radio applications operational and response capacity to support the IOM Libya based in Tunisia.
• Support and administer UN/SSU security standards on physical security surveys, mandatory protocols under UN MOSS/MORSS ensuring compliance through active participation in the implementation of contingency plans for the IOM CO.
• Assist in the monitoring of the country security situation, using available Media, and other internet platform Facebook etc. on significant incidents, timely reporting and basic analysis to designated management staff. Ensuring information is disseminated to appropriate IOM staff management for support at Libya level.
• In the absence from CO setup, maintain required security continuity and coordinate of security management processes through proper recommendations and handover to available security stakeholders.
• Maintain regular contact with UNDSS Libya based in Tunisia, Security Focal Points within different UN and international communities using designated LSA security forums. Facilitate a coordinated information management platform to support the CO with access to the N SMT under the Security framework.
• Assist with the setup of a coordinated network with HR CO ensuring the security unit has access to updated staff lists information. Maintain IOM wardens/calling trees for all staff at Tunisia level.
• Assist and facilitate IOM programed security awareness, and training sessions required for effective security support management standards on MOSS/MORSS.
• Maintain effective filing system`s for the security unit that includes hardcopy and soft copy applications support staff security awareness and access to contingency plans supporting required compliance UN standards at Egypt level.
• Support and assist IOM staff with UN mandatory security training programs. (I.e. Basic and Advance Security in the Field)
• Draft informal translations of security related documents from Arabic to English and vice versa as required especially when monitoring media sources. (Local and international sources to support basic security analysis trends patterns only at local level.
• Assist in coordinating with UNDSS on mandatory MOSS UN staff security briefings, coordination with IOM HR for IOM arrival to Tunisia and provide required reporting to UNDSS on IOM staff movements.

Required Competencies:

Accountability

• Respectable office environment that is free of harassment and retaliation, and promote the prevention of sexual exploitation and abuse (PSEA)
• Accept, giving constructive security criticism still sensitive to diversity and otherwise
• Follows all relevant procedures, processes, and policies designated by IOM
• Meet deadlines, cost, and quality requirements for designated work outputs
• Monitors his duties, and correcting errors supporting a respected security standard
• Takes full responsibility in meeting commitments and any shortcomings

Client Orientation

• Identify the immediate and peripheral clients at different levels while actively performing his duties as a LSA
•  Establish and maintain an effective working relationships with clients, and different stakeholders
•  Identify, monitor any changes in the needs of clients, donors, government, and project beneficiaries supporting IOM objectives
•  Keeps clients where required informed of security developments and setbacks

Continuous Learning

•  Contributes to his IOM colleagues’ any required learning and awareness
•  Demonstrates the interest in improving his own required skills
•  Demonstrates interest in acquiring skills relevant to other functional areas
•  Keeps abreast of developments in own professional area

Communication

•  Actively shares relevant information
•  Expanding and maintaining current and existing responsibilities within the security unit
•  Proactively develops new ways to resolve problems without incident

Creativity and Initiative

•  Actively seeks new ways of improving programmes or services
•  Expands responsibilities while maintaining existing ones
•  Persuades others to consider new ideas
•  Proactively develops new ways to resolve problems

Leadership and Negotiation

•  Convinces others to share resources
•  Actively identifies opportunities for and promotes organizational change
•  Presents goals as shared interests
•  Articulates vision to motivate colleagues and follows through with commitments

 Performance Management

•  Provides constructive feedback to colleagues
•  Identifies ways for their staff to develop their abilities and careers
•  Provides fair, accurate, timely, and constructive staff evaluations
•  Uses staff evaluations appropriately in recruitment and other relevant HR procedures
•  Holds directly reporting managers accountable for providing fair, accurate, timely, and constructive staff evaluations

Planning and Organizing

•  Sets clear and achievable goals consistent with agreed priorities for self and others
•  Identifies priority activities and assignments for self and others
•  Organizes and documents work to allow for planned and unplanned handovers
•  Identifies risks and makes contingency plans
•  Adjusts priorities and plans to achieve goals
•  Allocates appropriate times and resources for own work and that of team members

Professionalism

•  Masters subject matter related to responsibilities
•  Identifies issues, opportunities, and risks central to responsibilities
•  Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
•  Persistent, calm, and polite in the face of challenges and stress
•  Treats all colleagues with respect and dignity
•  Works effectively with people from different cultures by adapting to relevant cultural contexts
•  Knowledgeable about and promotes IOM core mandate and migration Solutions

Teamwork

•  Actively contributes to an effective, collegial, and agreeable team environment
•  Contributes to, and follows team objectives
•  Gives credit where credit is due
•  Seeks input and feedback from others
•  Delegates tasks and responsibilities as appropriate
•  Actively supports and implements final group decisions
•  Takes joint responsibility for team’s work

Technological Awareness

•  Learns about developments in available technology
• Proactively identifies and advocates for cost-efficient technology solutions
•  Understands applicability and limitation of technology and seeks to apply it to appropriate work

Resource Mobilization

•  Establishes realistic resource requirements to meet IOM needs
• Client Orientation – works effectively well with client and stakeholders
• Continuous Learning – promotes continuous learning for self and others
• Communication – listens and communicates clearly, adapting delivery to the audience
• Creativity and Initiative – actively seeks new ways of improving programmes or services
• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
• Performance Management – identify ways and implement actions to improve performance of self and others.
• Planning and Organizing – plans work, anticipates risks, and sets goals within area of responsibility;
• Professionalism – displays mastery of subject matter
• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation.
• Technological Awareness – displays awareness of relevant technological solutions;

• Resource Mobilization – works with internal and external stakeholders to meet resource needs of IOM (optional depending on position level)