(offre en anglais ) The International Centre for Migration Policy Development (ICMPD) recrute un(e) Project Assistant – Tunisia Component Retour vers les opportunités

Vacancy Announcement VA19P037V01
Project Assistant – Tunisia Component

BMP Maghreb

Organisational Overview:

The International Centre for Migration Policy Development (ICMPD) is an international organisation
tasked with promoting innovative, comprehensive and sustainable migration policies. With 17
Member States and over 60 projects active throughout Europe, Africa, Asia and Latin America, ICMPD
is a growing and ever-more relevant presence in its field. The organisation’s greatest assets are its 200+
staff members, who personify its values of commitment, integrity, partnership, respect, and innovation
in actions and decisions.

Project Overview:

The Border Management Programme for the Maghreb Region (BMP Maghreb) is a regional
programme planned in North Africa (with an initial focus on Tunisia and Morocco) within the
framework of the European Union Trust Fund for Africa (EUTF).

It targets national border agencies or any related institution of Tunisia and Morocco that are in the
front-line in the management of borders, irregular migration and the protection of vulnerable migrants
with the aim of mitigating vulnerabilities arising from irregular migration and combatting irregular
migration BMP Maghreb will be implemented by ICMPD, with the participation of the Ministry of
Interior of Italy for the Tunisian component.

The Programme Management Team is based at ICMPD Regional Coordination Office (RCO) for the
Mediterranean in Malta, and will oversee programme implementation. The Project Assistant is based
in Tunis, Tunisia.

Please note that this position is subject to approval and availability of project funds.

Job Description:

The Project Assistant implements administrative processes and provides support to implementation
of activities.
The Project Assistant prepares administrative documents and correspondence. S/he implements
processes in support of recruitment and procurement actions in line with ICMPD rules and procedures
and administers contracts. S/he processes payments and maintains project ́s filing system.
The Project Assistant provides support to the implementation of project activities. S/he organises
project events and meetings being responsible for the logistical arrangements and DSA payments. S/he

collects, compiles and organises inputs to meetings, project reports, presentations, communication
materials and towards formulation of new projects.
The Project Assistant works under the supervision of the Associate Project Officer contributing to a
smooth and timely delivery of project activities under the project(s)’s work plan and collaboratively
with all members of project team(s) and the counterparts in ICMPD for implementation of the tasks.

Tasks and Responsibilities:

1. Support to Project Administration:

• Assist in implementation of project activities in accordance with the work plan;
   Prepare administrative documents, collect and compile inputs to documents;
•  Draft routine correspondence for project implementation;
•  Prepare inputs to implementation processes such as recruitment of expert, procurement and
  contracting;
•  Implement steps in recruitment processes for project staff and experts according to ICMPD
  rules and procedures. Prepare vacancy notices, organise expert travel;
•  Implement steps in procurement processes according to ICMPD rules and procedures;
   Collect and control timesheets;
•  Administer contracts with service providers, interpreters and experts. Monitor payment
  schedules and implement payments;
•  Process payments in SAP;
• Maintain documents according to the project filing system.

2. Support to Project Activities:

•  Implement administrative activities and processes in support to the organisation of project events, workshops and meetings;
•  Make visa arrangements, flight bookings, organise meeting facilities and accommodation, social programme, catering, audio-visual equipment, name tags, logistics for arrivals and departures;
•  Make calculations for DSA and implement DSA payments in cash;
• Collect, compile and organise background materials, documents and other materials for meetings;
•  Collect, compile and organise inputs to reports, summaries, graphs and presentations in support to various project activities;
•  Collect, compile and organise inputs to PI/PR materials as required;
• Provide administrative support to implementation of project communication activities;
•  Perform any other duties as required.

3. Support to Project Formulation:

•  Collect, compile and organise inputs to formulation of project proposal and documents for new projects.

Key Results:

•  Administrative activities implemented promptly, accurately and efficiently;
•  Project activities supported by efficient and timely implementation of logistical support to
  project events, meetings and workshops;
•  Project filing system maintained accurately;
•  Administrative steps in the procurement and recruitment processes implemented timely and
  in line with ICMPD rules and procedures and following the applicable business processes;
•  Payments implemented correctly and timely through SAP;
•  Formulation supported by timely and correct preparation of supporting documents.

Compensation:

ICMPD offers an attractive compensation package. This position is classified at LS1 Grade, with an
annual net-base salary starting at TND 20,268. Additional benefits include participation in the ICMPD
Provident Fund, Health and Accident Insurance, six weeks’ annual leave and, where applicable,
dependent’s and mobility allowances.