(Offre en anglais) IOM LIBYA MISSION IN TUNIS recrute un Administrative and Finance Assistant Retour vers les opportunités
Organisation Internationale pour les Migrations Tunisie
Lance Offre d'emploiÉchéance
29 Janvier 2018 Il y a 7 ans
Critères d'éligibilité
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Détails de l'opportunité
Position Title: Administrative and Finance Assistant
Duty Station: Tunis, Tunisia
Type of Appointment: Special Short Term for 6 months with possibility of extension.
Estimated Start Date: As soon as possible
Closing Date: January 29, 2018
Reference Code: LY20-2018-CFC-003
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context:
Under the overall supervision of the Senior Resource Management Officer and the direct supervision of the Resource Management Officer, the
incumbent will carry out the following duties and responsibilities:
Core Functions / Responsibilities:
- Verify invoices and documents submitted by suppliers and service providers;
- Ensure all supporting documentation and signatures are obtained before finalizing vouchers.
- After obtaining appropriate approvals, effect payments to suppliers and staff members;
- Ensure all payments are paid on a timely manner;
- Responsible for the preparation of monthly accounting reports and the attachment of supporting documents for the review and certification by RMO.
- Reconcile on a monthly basis all pending vendor accounts;
- Ensure that the bank reconciliation of the various bank accounts and IOM accounts and databases is done in time and accurately;
- According to the projectization process of IOM, distribute the office costs and verify staff costs;
- Ensure files of all financial instructions/guidelines issued are maintained and appropriate internal controls are in place.
- Assist with the maintenance of an effective banking system including preparing a monthly bank reconciliation.
- Maintain a filing system for vouchers and all other financial documentation.
- Maintain the Petty Cash account of the IOM Libya based in Tunis Office in the absence of Finance Assistant;
- Maintain Attendance records of national in IOM Libya based in Tunis Office
- Prepare monthly payroll for national staff.
- Provide Daily Assistance to supervisor in ensuring proper internal controls of finance are in place.
- Liaise with IOM Libya staff in the sub office and main offices in daily execution of the payments and increasing of efficiency of program implementation.
- Coordinate all accounting issues with other colleagues in the Finance Dept.
- Prepare monthly funding requests for the office.
- Bring to the attention of the RMO any relevant financial and budgetary issues.
- Suggest improvements to internal controls and streamlining/efficiencies.
- Provide guidance and training to new junior staff.
- Perform such other duties as may be assigned.
Critères d'éligibilité
- Bachelor’s Degree in Business Administration ,Accounting ,Finance or related academic background, combined with at least 3 years of relevant working experience; or Holder of a secondary School Diploma, with at least 5 years’ of relevant working experience
- At least 3 years of work experience in relevant position
- Previous working experience in other international organizations (IOM, UN etc.) is an advantage
- Demonstrated ability to maintain accuracy and confidentiality in performing responsibilities
- Ability to pay close attention to details and work with minimal supervision
- Effective organizational skills and ability to establish priorities and plans, ability to work under pressure and cope with deadlines
- Sound knowledge of financial and administrative management and effective resource management skills
- Good written and spoken communications skills, good interpersonal skills, ability to work in a multi-cultural environment
- Strong knowledge of MS Office applications especially Excel, and good knowledge of Adobe software (Photoshop, Illustrator, InDesign). Preferred knowledge of GIS software
- At least three years working experience in Accounting and Finance
- Demonstrated ability to maintain accuracy and confidentiality in performing responsibilities
- Previous work experience with an international organization and NGOs dealing with refugees would be a strong advantage
- Strong Computer skills especially in MS Excel, Word and Outlook
- Ability to pay close attention to details and work with minimal supervision
- Ability to work under pressure and meet deadlines
- Ability to work effectively and harmoniously with a team of colleagues
- Time Management and planning for accounting cycles
- Able to set up internal record tracking
- Fluency in English and Arabic is required
- Accountability – takes responsibility for action and manages constructive criticisms
- Client Orientation – works effectively well with client and stakeholders
- Continuous Learning – promotes continuous learning for self and others
- Communication – listens and communicates clearly, adapting delivery to the audience
- Creativity and Initiative – actively seeks new ways of improving programmes or services
- Leadership and Negotiation – develops effective partnerships with internal and external stakeholders
- Performance Management – identify ways and implement actions to improve performance of self and others
- Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility
- Professionalism - displays mastery of subject matter
- Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation
- Technological Awareness - displays awareness of relevant technological solutions
- Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.
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