(Offre en anglais) OIM Libya mission in Tunis recrute un Emergency Project Assistant Retour vers les opportunités

IOM LIBYA MISSION IN TUNIS (OPEN TO INTERNAL AND EXTERNAL CANDIDATES)

Position Title: Emergency Project Assistant

Duty Station: Tunis, Tunisia

Classification: G5

Type of Appointment: Special Short Term for 6 months with possibility of extension.

Estimated Start Date: As soon as possible

Closing Date: 17 April 2017

Reference Code: LY20-2017-006

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context

Under the overall supervision of the Chief of Mission, the direct supervision of the Emergency and Liaison Officer and in close coordination with IOM Libya’s Units, the incumbent will be responsible for providing overall support and manage the information of all the emergency activities accurately.

Core Functions / Responsibilities

• Support the implementation of the emergency programme in a timely manner, collaborating constructively with the PM in carrying out its administrative and technical aspects, including but not limited to updating financial, narrative records and photographic files in line with IOM’s policies and procedures, as well as donor requirements.
• Assist in compiling, processing and coordinating inputs from IOM staff, Government and UN Agencies, NGOs and Donors; work in close coordination with IOM’s Units and liaise with other staff involved in the emergency activities.
• Coordinate referral of migrants in need to relevant IOM units and/or partner organizations for the provision of direct assistance, including, but not limited to, shelter, health, international protection, humanitarian repatriation and DTM.
• Assist in the preparation of regular internal and external activities reports as requested, ensuring the confidentiality of the information; assist in reporting and supporting the information exchange on all operational aspects of the programme between IOM, the programme’s donors and other stakeholders.
• Assist in Coordinating, communicating and liaising with the government counterparts, private and nongovernmental organizations and consultants for the implementation of the projects.
• In close coordination with the Program Manager, organize and facilitate events, meetings and trainings with beneficiaries, civil society organizations, NGOs, and all other relevant stakeholders within the scope of the programme.
• Assist the Project manager-Emergency in the implementation of the procurement and logistical tasks related to relevant activities under the projects including: stock management, supply of food and non-food items, and dispatch-transportation related tasks in coordination with IOM Libya Procurement Officer.
• Provide overall administrative support, preparing purchase requests, payrolls, requests for payment.
• Maintain a proper filing archive for all financial documents and ensure all relevant supporting documentation is duly and timely processed in coordination with IOM Libya Finance Unit.
• Compile, summarize and present information/data for the preparation of project related periodic progress reports and final project reports for IOM and donors.
• Provide translation support both in writing and verbally. Informally translate official and non-official documents from English to Arabic and vice versa in a timely and prompt manner.
• Perform such other duties as may be assigned.
• Undertake any other duties within the incumbent’s capabilities that might be assigned by the RMO and Procurement Officer.

Required Competencies:

The incumbent is expected to demonstrate the following technical and behavioral

Accountability

• Accepts and gives constructive criticism
• Follows all relevant procedures, processes, and policies
• Meets deadline, cost, and quality requirements for outputs
• Monitors own work to correct errors
• Takes responsibility for meeting commitments and for any shortcomings

Client Orientation

• Identifies the immediate and peripheral clients of own work
• Establishes and maintains effective working relationships with clients
• Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries
• Keeps clients informed of developments and setbacks

Continuous Learning

• Contributes to colleagues’ learning
• Demonstrates interest in improving relevant skills
• Demonstrates interest in acquiring skills relevant to other functional areas
• Keeps abreast of developments in own professional area

Communication

• Actively shares relevant information
• Clearly communicates, and listens to feedback on, changing priorities and procedures
• Writes clearly and effectively, adapting wording and style to the intended audience
• Listens effectively and communicates clearly, adapting delivery to the audience

Creativity and Initiative

• Actively seeks new ways of improving programmes or services
• Expands responsibilities while maintaining existing ones
• Persuades others to consider new ideas
• Proactively develops new ways to resolve problems

Leadership and Negotiation

• Convinces others to share resources
• Actively identifies opportunities for and promotes organizational change
• Presents goals as shared interests
• Articulates vision to motivate colleagues and follows through with commitments

Performance Management

• Provides constructive feedback to colleagues
• Identifies ways for their staff to develop their abilities and careers
• Provides fair, accurate, timely, and constructive staff evaluations
• Uses staff evaluations appropriately in recruitment and other relevant HR procedures
• Holds directly reporting managers accountable for providing fair, accurate, timely, and constructive staff evaluations

Planning and Organizing

• Sets clear and achievable goals consistent with agreed priorities for self and others
• Identifies priority activities and assignments for self and others
• Organizes and documents work to allow for planned and unplanned handovers
• Identifies risks and makes contingency plans
• Adjusts priorities and plans to achieve goals
• Allocates appropriate times and resources for own work and that of team members

Professionalism

• Masters subject matter related to responsibilities
• Identifies issues, opportunities, and risks central to responsibilities
• Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
• Persistent, calm, and polite in the face of challenges and stress
• Treats all colleagues with respect and dignity
• Works effectively with people from different cultures by adapting to relevant cultural contexts
• Knowledgeable about and promotes IOM core mandate and migration Solutions

Teamwork

• Actively contributes to an effective, collegial, and agreeable team environment
• Contributes to, and follows team objectives
• Gives credit where credit is due
• Seeks input and feedback from others
• Delegates tasks and responsibilities as appropriate
• Actively supports and implements final group decisions
• Takes joint responsibility for team’s work