(Offre en Anglais) The United Nations Development Programme (UNDP) recrute un Project Assistant عودة إلى الفرص

Agency: UNDP

Title: Project Assistant

Job ID: 8112

Practice Area – Job Family: Management

Vacancy End Date (Midnight New York, USA): 23/02/2017

Time Left: 10d 19h 4m

Duty Station: Tunis, Tunisia

Education & Work Experience: C-HS Graduate or Equivalent – 5 year(s) experience, G-Bachelor’s Level Degree – 3 year(s) experience

Languages Required: Arabic, English

Grade: SB3

Vacancy Type: Service Contract (SC)

Posting Type: External

Bureau: Arab States

Contract Duration: One year

Location: Tunis, Tunisia, with relocation to Tripoli, Libya, as soon as situation allows. VA opened to Tunisian nationals only. Only for Tunisian National.

Background

Under the general supervision of the Project Manager the incumbent assists in the effective and efficient management of the project through a range of actions contributing to the design, planning, management and monitoring of the activities. The Project Assistant applies and promotes the principles of results-based management (RBM), as well as a client-oriented approach consistent with UNDP rules and regulations.

The Project Assistant works in close collaboration with the Programme, Operations, Communications, Procurement, and other project teams in the Country Office (CO) for effective achievement of results, anticipating and contributing to resolving complex project-related issues and information delivery. The incumbent is expected to exercise full compliance with UNDP programming, financial, procurement and administrative rules, regulations, policies and strategies, as well as implementation of the effective internal control systems.

Duties and Responsibilities

• Provide support to international and national consultants in the implementation of their tasks for the achievement of project results (communication, contracts, agenda, visas, hotel reservations, etc);
• Maintain records on all project personnel/national consultants and their respective status (contracts, ToRs, time and attendance – if appropriate, etc.) in accordance with accepted policies and procedures;
• Prepare and issue contracts; Make pertinent logistical arrangements for the prompt and effective implementation of the project activities;
• Arrange external and internal meetings and workshops relevant to project implementation, prepare draft minutes of meetings when needed.
• Prepare requests for advance of funds and/or direct payments;
• Respond to queries with respect to financial aspects of the project, liaise with UNDP- CO staff in this regard
• Advise and assist international advisors and national consultants on all aspects of allowances, travel claims and other financial matters and calculate payments due for claims and services.
• procurement plans to improve planning and timeliness or project procurement needs
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability, and exhibit team work spirit and ability to operate under pressure.
• Shares knowledge and experience, and ability to communicate effectively, both orally and in writing, is required to obtain, evaluate and interpret factual data and to prepare accurate and complete reports and other documents.
• Undertake other assignments that the Project Manager may deem necessary.

Competencies

Corporate Competencies:

• Demonstrates commitment to UNDP’s mission, vision and values.
• Exerts strict adherence to corporate rules, regulations and procedures. Familiarity with the internal processes of UNDP is a must.
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
• Exhibit team work spirit and ability to operate under pressure.

Functional Competencies:

Knowledge Management and Learning

• Shares knowledge and experience.
• Actively works towards continuing personal learning, acts on learning plan and applies newly acquired skills.
• Development and Operational Effectiveness
• Proven ability to problem-solve, and think creatively to develop and implement smart business solutions in a challenging socio-economic and security environment.
• Ability to establish and maintain contacts with senior-level officials of the host government required. Excellent interpersonal skills are essential part of the job.
• Ability to communicate effectively, both orally and in writing, is required to obtain, evaluate and interpret factual data and to prepare accurate and complete reports and other documents.

Leadership and Self-Management

• Focuses on result for the client and responds positively to feedback;
• Consistently approaches work with energy and a positive, constructive attitude;
• Remains calm, in control and good humored even under pressure;
• Demonstrates openness to change and ability to manage complexities.

Required Skills and Experience

Education:

• Bachelor’s Degree in public administration, finance, social sciences, or other related field.
• Additional qualifications in project management is highly considered.

Experience:

• 3-5 years of relevant experience in administrative work, accounting/finance, project management, development, or other relevant area is required.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling web-based management systems.

Language Requirements:

Fluency in both oral and written English and Arabic is a must.