Office Coordinator – Sfax-FHI360 عودة إلى الفرص

CURES Project Description:

This project is funded by the U.S. Department of State, Bureau of Near Eastern Affairs Office of Assistance Coordination and the aim of this project is to improve scientific research in Tunisia to better prevent and treat non-communicable diseases (NCDs) through the establishment of a simulation center that allows doctors and medical students to apply research and test new technologies and treatments. This opportunity aims to improve healthcare quality in Tunisia and strengthen the business climate to become more conducive to private sector-led growth.

Summary of Position:

Reporting to the FHI 360 Platform in Tunisia and under the supervision of the Facilities Manger functionally and the Project Director of CURES administratively, the Office Coordinator is responsible of the following Tasks:

Main Responsibilities:

• Coordination and liaison with different FHI360 units: Liaise with HR, Finance, procurement, MEL, Communication, IT and follow up to address the identified needs.
• Coordinate with the platform on all administrative aspects including participation in weekly coordination meetings.
• Purchasing: Submit purchase requisitions for approval and coordinate with the procurement team as per the procurement process.
• Security: Coordinate with the security specialist to make sure the office is compliant in terms of security standards. Participate in weekly meetings with the platform team.
• Logistics: Identify needs in terms of office layout, space utilization, storage. Coordinate with purchasing unit to acquire necessary products/services.
• Coordination of travel arrangements, reports and event preparation: travel requests, security monitoring, per diem requests.
• Prepare necessary documents for travel allowances for participants and prepare requests for travel advances and ensure reconciliation.
• Ensure sufficient availability of office supplies, consumables and equipment for office operations and initiate procurement if necessary.
• Ensure the realization of inventories: follow-up, control and updates.
• Update and distribute appropriate telephone staff directories.
• Drivers: logbook, management, scheduling, hours of work, coordination with team and hub as needed for the project.
• Cars: follow up on maintenance schedule, insurance, stickers, etc.
• Assist with typing, word processing, and general administrative support activities for the administrative team and other groups as assigned.
• Update and maintain a variety of intranet documents.
• Establish and maintain files and records related to operations, meetings,etc.
• Prepare documents, reports and information files as required.
• Research, develop, write and/or translate letters, notes and reports.
• Perform other duties as tasked by the Project Director and Facilities Manager.