Mission Assistant – CESVI Tunisia office عودة إلى الفرص

Job Description

Position: Mission Assistant – CESVI Tunisia office

The main duty station will be the Country Office in Tunis, reporting to the Regional Manager and/or the Regional Manager, deputy. 

The position is responsible for: 

Providing administrative and logistical support to the Regional Manager/deputy, HR, Finance, and Logistics & Procurement departments, and other members of the Cesvi Tunisia office, as needed.

Specifically, the position will be expected to:

• Finance: Support the Senior Finance Officer: (40%):
• Initial check and verification of payment documents destined to the Sr. Fin Officer.
• Withdrawal of cash from relevant banking institutions.
• Execution of scheduled Social Security and Tax payments 
• Digitalising, printing and organising relevant finance documentation 

• Human Resources:  Support the HR Coordinator and/or the Regional Manager Deputy in (20%):

• Logistics of recruitment for the Tunisia office (calling candidates, booking dates, etc.). 
• Collection of travel related documentation (boarding passes, and other paperwork).
• Booking timeslots and dates for HR inductions with relevant staff.
• Complete templates related to IT and email accounts. 

• Logistics and Procurement: Support the Senior Logistics and Procurement Officer: (20%)

• Provide back-up support for out of office movement, pickups, deliveries.
• Provide back-up support physical inventory of assets and equipment exercises.
• Provide back-up support in the supervision of daily workers.

1. Regional Manager/Mission other Support: (20%)

• Makes appointments and schedules meetings for the Regional Manager, including facilitation of Senior Team Management meetings
• Take notes for the Regional Manager meetings when requested
• Provide interpretation and translation of documents from Arabic to English and/or French and vice versa when needed.
• Performs other related tasks as required;

Requirements:

• Degree in secretarial field or any other relevant.
• 3 years’ relevant experience of which 2 years directly assisting at high level.
• Computer literate – including the use of Internet, Microsoft Office.
• Good experience in planning, coordinating and implementing work activities.
• Good knowledge and experience in general administration
• Fluent in Arabic and French
• Functional English language level