Mercy Corps recrute Sub-award & Compliance Manager Retour vers les opportunités

Position Title: Sub-award & Compliance Manager

Duty Station: Tunis

Position Category: Full-time Part-time AND Regular

Supervisory responsability : TBC (one member of staff: Finance Officer or Finance Assistant or Finance Intern).

Reports directly to : Country Finance & Compliance Manager

Works directly with : Deputy Finance Manager, Finance Officer, Finance Assistants, Operations and Programmes Departments.

Program/Department Summary :

The Mercy Corps Finance Department is responsible for all financial functions in Tunisia, including accounting, payments and banking, payroll, budgeting, financial reporting, and grant financial management and compliance. The Mercy Corps Finance Department ensures compliance with donor regulations as well as Mercy Corps’ internal policies and procedures. In its role as a support to the Program Department, the Finance Department provides timely reports and assistance to the Country Director and the Program team to ensure that financial resources are used efficiently and effectively.

General Position Summary :

Working in the Finance Department under the direction of the Finance & Compliance Manager, the Sub-award & Compliance Manager is responsible for monitoring subgrants and subgrantees to ensure compliance with the terms and conditions of the subgrant agreement. The Sub-award & Compliance Manager is also responsible for tracking subgrants and subgrantee requirements and for maintaining all subgrant financial files.

Essential job functions : 

Subgrant Management:

1. Work closely with the Mercy Corps team to ensure they follow partnership compliance processes and guidelines, and issuing, managing and monitoring subawards in accordance with subgrant regulations.
2. Ensure that the program is complying with Mercy Corps procedures on subgrant management, including ensuring all relevant information is updated in Mercy Corps financial system.
3. Work with Finance & Compliance Manager to update the partnership compliance process as needed.
4. Conduct subgrantee pre-award assessment of financial responsibility and other due diligence of partners, and recommend modifications to the subgrant agreement and/or monitoring plan to lessen financial and compliance risks.
5. Assist in the preparation and review of subgrant agreements, including flow-down of clauses from prime agreement to sub-grant agreement.
6. Assist in the preparation and review of sub-grant budgets and budget narratives for completeness, cost eligibility and compliance with subgrant requirements.
7. Provide relevant information to HQ to draft sub-grant agreements and amendments.
8. Negotiate amendments with selected subgrantees.
9. Provide on-going training and support to subgrantees in Mercy Corps subgrant financial procedures and assist in conducting formal subgrantee training workshops.
10. Provide compliance guidance and tools and consultations to sub-grantees on a demand driven basis.
11. Review subgrantee financial reports for correctness and completeness and ensure that reports are submitted on time.
12. Assist in subgrantee site audits and prepare site visit reports.
13. Follow up on all subgrant compliance issues and audits and document resolutions.
14. Maintain subgrant tracking as well as financial files in accordance with the Field Finance Manual.
15. Financially review and process (with authorisations) subgrantee payments and reconcile subgrant financial tracking to general ledger reports.
16. Liaise with Mercy Corps Europe and US headquarter Finance Teams for international payment needs.
17. Assist in subgrant close-outs ensuring that all requirements of the subgrant agreement have been met and that subgrant funds have been properly settled.

Position description 

Grant Compliance:

18. Prepare and maintain internal and donor compliance- related reports (for example staff lists for donor reports / number of units for EC reports / other annexes for donor reports) as requested by the Finance & Compliance Manager.
19. Financially review expenditure for compliance, eligibility, correctness.
20. Prepare for and support with donor audits.
21. Assist with training staff on donor rules.

MC and Government Compliance:

22. Review finance files in accordance with minimum standards filing and finance filing index.
23. Prepare for and support with government audits.
24. Prepare or review monthly and quarterly government tax declarations.
25. Assist with training staff on MC and government compliance.

Other:

26. Other duties as assigned.
27. Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.

Success Factors : 

The ability to interact effectively with international and national personnel is required. A demonstrated ability to multi-task, meet deadlines and process information in support of changing program activities is necessary. A high professional standard of finance and procurement ethics as well as the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential. The ability to effectively monitor subgrantee compliance as well as to provide support and training for subgrantee personnel is critical. The Sub-award & Compliance Manager must be willing to travel to Mercy Corps field offices, subgrantee offices and project sites.