Medical Administrative Assistant-OIM Retour vers les opportunités

• Support the Migration Health Division in the administrative and logistics aspects of project implementation. in compliance with IOM’s standards and procedures, as well as donors’ requirements.
• Assist in managing financial resources by tracking assets, reserves, medications stock, supplies, etc. in accordance with IOM rules and regulations.
• Prepare purchase requests and support the submission of financial documents in relation with direct assistance to vulnerable migrants, and management of the medical team petit cash used for medical referrals on the Online Invoice Payable App (OIPA).
• Assist the implementation of outreach health activities including events organization and logistics.
• Compile medical case reports and maintain case files for each beneficiary assisted and prepare statistical reports as requested, while adhering to IOM data protection standards; and ensuring that all assistance to beneficiaries is recorded on the IOM Migrant Management & Operational System (MiMosa), MHD Kobo tracker and matrices to the donor.
• Ensure timely dispatching and sharing of Excel sheets containing appointment schedules to the medical team.
• Verify data accuracy and distribute appointment lists to the appropriate personnel.
• Keep staff members informed of data distribution updates and maintain up-to-date lists.
• Liaise with other teams to receive referrals and tasks lists, contributing to a seamless collaboration.
• Support in contacting beneficiaries for appointments.
• Perform such other duties as may be assigned by the supervisors.

Core Competencies (level 1)

Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented andcommitted toachieving agreed outcomes.

Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate. Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility forown actions and delegated work.

Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.